Minutes August 8, 2023 Regular Meeting
Posted on 09/07/2023
LOS LUNAS SCHOOLS BOARD OF EDUCATION
REGULAR MEETING
AUGUST 8, 2023
1. CALL TO ORDER
Ms. Garcia called the Los Lunas Schools Board of Education meeting to order at 6:04 pm and welcomed everyone back to the 2023 – 24 school year. She apologized for the short delay in starting and added that they’d had a little technological difficulties.
Ms. Garcia welcomed those who were participating in the board meeting in person and those who were watching the board meeting via livestream on YouTube. She asked that anyone addressing the Board to use the microphone at the podium and to be sure to identify themselves for the record. Ms. Garcia added that, as a reminder, the link to the meeting was on the District’s webpage, under the Board of Education page. She stated that the streaming would run through the end of the meeting. In the event there was a disruption in the audio portion, she would pause the meeting until it was reestablished.
LLS BOE Members Present:
Tina Garcia, President
P. David Vickers, Vice President
Bruce Bennett, Secretary
Bryan C. Smith, Member
Eloy Giron, Member
Administrators Present:
Dr. Deborah Elder, Interim Superintendent/Chief Academic Officer
Dr. Ryan Kettler, Incoming Superintendent
Brian Baca, Deputy Superintendent
Susan Chavez, Chief Student Services Officer
Sandy Traczyk, Chief Finance Officer
Cathy Chavez, Dir. of Special Programs
Karla Dow, Dir. of Assessment Innovations & Accountability
Jamie Giron, Dir. of Student Services
Mike Good, Dir. of Network Operations
Katherine House, Dir. of Elementary Learning Innovations
Jacqueline Kelly-Romero, Dir. of Special Projects
Mary McGowan, Dir. of Special Services
Michelle Romero, Dir. of Purchasing
Elena Trodden, Dir. of Language Learning Innovations
1. CALL TO ORDER (Continued)
Administrators Present:
Joseph Barela, Warehouse Supervisor
Carlos Castillo, Business Officer Supervisor
Tiffany McMinn, Construction Supervisor
Clair Toledo, Principal, Century High School
Eric Tiger, Principal, Principal, Los Lunas High School
Albert Aragon, Principal, Valencia High School
Nimrah Marquez, Principal, Los Lunas Middle School
Joann Carter, Principal, Valencia Middle School
Lisa Begay, Principal, Ann Parish Elementary
Deanna Herrera, Principal, Bosque Farms Elementary
Diedra Martinez, Principal, Desert View Elementary
Teri Gough, Interim Principal, Katherine Gallegos Elementary
Matthew Pendrak, Principal Los Lunas Elementary
Amy Viramontes, Principal, Peralta Elementary
Catherine Campbell, Principal, Raymond Gabaldon Elementary
Monica Rivera, Principal. Tomé Elementary
Suzy Chavez, Principal Valencia Elementary
Carlos Castillo, Business Officer Supervisor
Paul Carter, Asst. Principal, Valencia High School
Jennifer Otero, Asst. Principal, Valencia High School
Chelsey Servantes, Asst. Principal, Valencia High School
Adam Hulskamp, Asst. Principal, Bosque Farms Elementary
Sara Graf, Asst. Principal, Desert View Elementary
Venessa Tregembo, Principal, Sundance Elementary
Jacqueline Farrell, Asst. Principal, Tomé Elementary
Sheresa Jaramillo, Asst. Principal, Valencia Elementary
Others Present:
Roxie De Santiago, Esq. Walsh Gallegos
Approximately twenty (20) additional individuals were in attendance.
A range of 14 - 25 individuals watched via live streaming.
2. ANNOUNCEMENT OF MEETING
Ms. Garcia asked Dr. Elder to announce the meeting. Dr. Elder reported the meeting had been announced in accordance with the LLS Open Meetings Resolution, and, was a legally constituted meeting of the Los Lunas Schools Board of Education.
3. PLEDGE OF ALLEGIANCE
Alia Carrasco, a student at Bosque Farms Elementary, led the audience in the Pledge.
4. APPROVAL OF AGENDA
Ms. Garcia announced that took them to Item #4. Before she asked for a motion on this, she said that she wanted to make a comment on Item #15 on the agenda, PROCEDURE FOR DUE CARE FOR REIMBURSEMENT OF LEGAL FEES. She stated that there had been concerns expressed that the agenda did not meet the required specificity of the Open Meetings Act for that item, and she first wanted to address that item.
Ms. Garcia stated that the Open Meetings Act did require that items must be listed with sufficient specificity to ensure that the interested members of the public were given reasonable notice about topics the Board would be discussing, or addressing. Discussing this requirement, the Attorney General Handbook called for avoiding vague terms like “old business” or “new business”, most especially, when the Board expected to take formal action or transact business.
Ms. Garcia stated that in this case, Item #15 was not an action item, but rather a discussion item only. More importantly, it was listed with sufficient specificity to identify that there would be discussion regarding reimbursement of legal fees. Because of those reasons, the agenda, as posted, did provide sufficient notice to the Public. Ms. Garcia stated that the calls that she’d received with concern over the specificity, acknowledged awareness of the nature of the discussion, and, even more specifically, even the identity of the parties involved. That confirmed that sufficient notice had been provided.
Ms. Garcia stated that, notwithstanding, acknowledging the concerns raised, and in an effort to maintain the highest level of transparency regarding an issue that was of interest to members of the public, she would move that they removed that item from that day’s agenda, and reschedule it for the next meeting. In addition to seeking a second for her motion, Ms. Garcia requested that the Board discuss the appropriate language for the agenda item for the next meeting.
4. APPROVAL OF AGENDA (Continued)
Ms. Garcia formally moved that they remove Item #15 from the agenda and add it to the August 22nd board meeting agenda. Mr. Vickers seconded the motion.
Ms. Garcia stated that before they proceeded, she wanted to clarify on the voting of that item, and that it would be herself, Mr. Vickers and Mr. Bennett who be voting on the approval of the agenda if the motion was to remove that item from the agenda.
Roxie de Santiago, Board Counsel, affirmed that because that agenda item was regarding a request made by Mr. Smith and by Mr. Giron, they should not participate in any vote of any kind related to that particular item.
Ms. Garcia stated that having made her motion, and have a second by Mr. Vickers, she asked if there was any discussion.
Hearing no discussion requested regarding her asking to remove Item #15 from the agenda and move it the August 22nd board meeting, Ms. Garcia called for a vote with the following results: Bruce Bennett – yes ; P. David Vickers – yes ; and Tina Garcia – yes. The motion to approve the agenda as presented with the exception of removing Item #15 passed 3/0.
(Note: As stated by legal counsel, because the item was requested by Mr. Smith and by Mr. Giron, they would not be participating in the discussion or vote regarding that topic. – ksw)
Ms. Garcia asked if there were any other items that need to be amended or moved on the agenda. Not hearing any, she stated that the agenda was approved as submitted, with the exception of Item #15 having been removed.
5. REPORT ON CLOSED SESSIONS: Held on August 8, 2023
Ms. Garcia stated that, as announced and posted in accordance with the NM Open Meetings Act and the LLS Board of Education’s Open Meetings Resolution, a quorum of the Los Lunas Schools Board of Education, had participated in a Closed Executive Session held August 8, 2023 at 5:00 pm. Discussion was for the following: Limited Personnel Matters as permitted under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act, as follows: 1. The terms of contract for newly hired Superintendent and process for transition into the position; and 2. The terms of the contract for Interim Superintendent and process for transition out of Interim role.
Ms. Garcia affirmed that no other topics were discussed, nor was any action taken, while in Closed Executive Session.
6. PUBLIC COMMENT (In Accordance with Board Policy B-2150 Public Address to the Board)
Ms. Garcia asked if there were any requests for public comment. Dr. Elder responded that they had received one request for public comment.
Ms. Garcia stated that the request was to address the Board on Item #15. Since the item had been removed from the agenda, and it was going to be placed on the next agenda, Ms. Garcia told Ms. Rindels that she would allow her two minutes if she wanted to do it then, and asked if she wanted them to hold the request until the next time? Ms. Rindels affirmed that she would address the Board then. Ms. Garcia asked that the timer be set for two minutes.
Ms. Rindels stated that she understood that the item was removed from the agenda so what she would like to do that evening, because there’d been a lot of angst in our district, a lot of transition over the last few years, she would like to offer a prayer for our district. She stated that, for those who would like to, she would invite them to pray with her – again for those that chose to do so.
Ms. Rindels then prayed the followed prayer:
Dear Heavenly Father, we lift our school district up to You, asking to put a hedge of protection around our students, staff and administration. We ask that You guide our new Superintendent in leading our District out of the disarray we’ve been in for the last few years.
6. PUBLIC COMMENT (In Accordance with Board Policy B-2150 Public Address to the Board) (Continued)
Please protect our students from the lies that society is feeding them, and may we develop relationships with our students so we can show them there is nothing wrong with them, and they don’t need to seek drastic measures to change or harm themselves. We ask that You inspire and invigorate our teaching staff so they continue to educate our children and help them to become productive members of society. Be with our bus drivers as they work to take our children to school and back home safely every day. Be with our resource officers as they strive to keep us all safe. We pray that You raise up community members to run for public office that will stand up and fight for our children and keep them at the forefront of their decisions. We ask that You help us to keep our motives pure, and raise up people to stand up for what’s right. In Jesus Name. AMEN
Ms. Garcia thanked Ms. Rindels for her comments.
(Note: Ms. Rindels later submitted her comments and requested that they be added to the permanent record of the August 8, 2023 board meeting - ksw)
7. APPROVAL OF CONSENT ITEMS (*Items for Consideration for Consent)
Ms. Garcia stated that the next item on the agenda was going to be APPROVAL OF CONSENT ITEMS. They had each previously reviewed and filled out the consent sheet. She then called for a motion.
Mr. Vickers moved, and Mr. Bennett seconded, to approve all of the action items on the consent agenda as presented. There being no discussion, Ms. Garcia called for a vote regarding the consent items with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion regarding the consent items passed: 5/0.
8. APPROVAL OF MINUTES*
A. July 25, 2023 Closed Executive Session AM (Approved by Consent)
B. July 25, 2023 Closed Executive Session PM (Approved by Consent)
C. July 25, 2023 Regular Board Meeting (Approved by Consent)
9. PUBLIC ACTION AS NEEDED REGARDING DISCUSSION HELD IN CLOSED EXECUTIVE SESSION:
A. Approval of Superintendent’s Contract
Mr. Smith stated that he wanted to start by thanking all the staff and committee members that participated in their Superintendent Search. He was very impressed with the candidates. They’d had some really good candidates.
Mr. Smith stated that some comments were recently made, and he agreed with them. They had been somewhat out-of-whack. As the Los Lunas School District, they were looking forward to moving forward with some stability and some direction. They were going to move forward, and, they were all going to be part of it. As and as a community, and as staff, to do everything in their power that they could for our students, because that was why they were all there.
Mr. Smith stated that he wanted to welcome Dr. Kettler, and told him that he did really well. They were excited to have him here, and again, they wanted to move forward with some stability.
Mr. Smith moved that they approve the Superintendent’s contract as negotiated with the following amendment to paragraph number one – that being to extend the terms of the contract to June 30, 2026. Mr. Giron seconded the motion. Ms. Garcia stated that there was a motion by Mr. Smith, and a second by Mr. Giron. There being no other comments, she called for a vote with the following results: Eloy Giron - yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion to approve the Superintendent’s contract as negotiated in Closed Session with the amendment to extend the contract to 2026 passed: 5/0.
Ms. Garcia welcome Dr. Kettler to the District.
9. PUBLIC ACTION AS NEEDED REGARDING DISCUSSION HELD IN CLOSED EXECUTIVE SESSION
B. Approval of Interim Superintendent’s Contract Revision
Ms. Garcia stated the next item was Item #9. B. PUBLIC ACTION AS NEEDED REGARDING DISCUSSION HELD IN CLOSED EXECUTIVE SESSION - Approval of Interim Superintendent’s Contract Revision.
Mr. Bennett stated that he would like to start off by thanking Dr. Elder for leading them the rest of the past school year, and he appreciated her helping and guiding them through the search for a new superintendent. Mr. Bennett added that he hoped she guided Dr. Kettler in the right direction to lead them to success.
Mr. Bennett moved, and Mr. Giron seconded, to approve the contract as negotiated in Closed Session until October 14 2023.
Mr. Giron stated that he wanted to thank Dr. Elder as well. He knew they would have both of them up until October 14th. They were going to work together and get them kick started into the right direction. It was very exciting, and he thanked them both.
Ms. Garcia added her thanks to Dr. Elder for the work she had done.
There being no further discussion, Ms. Garcia called for a vote with the following results: Eloy Giron - yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion to approve Dr. Elder’s contract, as negotiated in Closed Session, until October 14, 2023 passed: 5/0.
10. REPORT ON LEADERSHIP TRANSITION PLAN
Dr. Elder thanked the Board for the opportunity to serve as the Interim Superintendent. It had been a pleasure to serve and to keep the focus on student learning throughout closing out of last school year and starting up this school year.
10. REPORT ON LEADERSHIP TRANSITION PLAN (Continued)
Dr. Elder stated that when she first started as Interim back in March, she brought forth a transition plan for 100 days. That 100 days ended on Friday, July 28th, which was perfect timing. Dr. Elder said that there wasn’t enough room to put everything, so would just include a few highlights. She then gave a PowerPoint Presentation during which she gave an overview of the transition plan as follows.
I am Guided by our LLS Motto, Vision, Mission, and Foundational Assumptions
Motto: Every student matters. Every moment counts.
Vision: Los Lunas Schools will be the premier school district in the State of New Mexico by Exemplifying high levels of learning for all students.
Mission: Preparing, empowering, and inspiring all students to reach their maximum potential.
LLS Foundational Assumptions: Every Los Lunas student will graduate equipped with the
knowledge, skills, and attributes to pursue a path of their choice.
● Every student deserves access to a robust, rigorous, and complete curriculum at their grade level.
● Every student is capable of engaging with grade-level standards and rigorous content and deserves world class instruction and materials to support them.
● Every student deserves to use technology as a tool for learning AND a tool to express their learning in creative ways.
● Every student deserves a classroom experience that acknowledges their integrated cognitive, social, and emotional development.
● Every student deserves to have the opportunity to learn in multiple languages, just as their global peers.
● Every student deserves to connect the relevance of learning as they explore their future career opportunities.
● Every educator deserves to be supported in staying current in the most effective practices in their field, implementing new initiatives, and perfecting their ability to improve student learning.
10. REPORT ON LEADERSHIP TRANSITION PLAN (Continued)
My Transition Plan
“Keeping the Focus on Student Learning”
4 Focus Areas
1. Board Relationships
2. Listen and plan for the future
3. Increase public engagement and elevate transparency
4. Ensure a strong finish to the 22-23 school year and a successful beginning to 23-24
Board Relations
• Communication
• Communication plan defined protocols in line with new policies.
5-0 affirmative vote.
• Collaboration
• Collaborative approach to NMSBA Policy Manual review and revision.
• Positive and Productive Relationship
• Ensure all Board members are informed in a timely manner of all district issues, events, and successes.
• Align and build toward common goals
• Established 7 Board Priority areas to guide 2023-24 work.
Listen and Plan for the Future
• Parent Forums
• Hosted 3 parent forums
• Student focus groups
• Held student groups at all 3 high schools
• Engage with staff, educators, school leaders, and central office
• Listening tour with all staff invited at 15 school sites, 5 small groups of 3 principals each, visited departments
• Identify perceptions of what is working and what needs improvement to improve student learning
• District-wide areas of focus: student attendance, behavior management, cell phones in secondary schools
10. REPORT ON LEADERSHIP TRANSITION PLAN (Continued)
• Use information in planning for 2023-24
• Minimize new initiatives, support in getting better at implementation
Increase Engagement with the Public
• Business Community
• Inducted to the HCVC Board, connected local workforce perspective with LLS staff at convocation
• Education Partners
• Maintained collaborative relationship with UNM-VC leadership in coordination with Belen Public Schools, connected UNM-VC perspective with LLS staff at convocation
• Elected Officials
• Collaborated with LL Economic Development and Peralta regarding PE construction plans
• Civic Organizations
• Represented LLS with Rotary Club, NM Arts Director
• Improve Communication
• Established bi-weekly communication to all employees via email and to community via website, visibility and interaction at athletic events
• Tell the Story
• Consistent messaging with internal and external stakeholders of the application of our LLS Foundational Assumptions
Ensure a Strong Finish to 2022-23 and Successful Beginning of 2023-24
Using Board Priorities as a Guide
• Consistent Excellence in Every School
• Instructional leadership development and coaching for every principal and assistant principal, site-based 90-day plan development and monitoring, rigorous and complete grade level curriculum and high-quality instructional materials.
10. REPORT ON LEADERSHIP TRANSITION PLAN (Continued)
• Career Preparation
• Career awareness program grades 2-12, student goal-setting, increased CTE and dual credit, local workforce connections, acquired NM PED Innovation zone grant
• Security and Safety
• Increased SRO force, exploration of metal detectors for secondary schools, continued partnerships with law enforcement and emergency responders
• Recruit and Retain Staff
Increased salaries above the State minimum, increased teacher hourly pay, communities of practice, employee daycare, culture of outcomes based professional learning
• Health and Wellness
• Social and Emotional Learning site team planning and implementation, new employee wellness program
• Communication
• Reduce principal email load through weekly update with consolidated information from all departments, bi-weekly employee letter, community letter, keep local press in the loop of events and accomplishments
• Fiscal Responsibility and Transparency
• Actively engaged school leadership in 2023-24 budget development, increase site level leadership engagement with school budget, Board orientation on capital funding, Bond project reports
NEXT STEPS
• Onboard and support Incoming Superintendent Kettler
• Support leaders and educators in implementing and perfecting evidence-based practices
• Build collective responsibility and accountability for implementation of evidence-based practices
• Support leaders and educators in identifying practices to retire
• Continue to seek feedback and make adjustments to improve professional and student learning outcomes
10. REPORT ON LEADERSHIP TRANSITION PLAN (Continued)
Ms. Garcia asked if the board members wanted to make any comments or had questions for Dr.
Elder.
Mr. Smith stated that he just wanted to thank Dr. Elder again. It was done eloquently, and the job she did, and capturing what they did at the retreat, was absolutely amazing what she did in there. He was glad that she had this plan moving forward with Dr. Kettler so it would be somewhat seamless for when they got to that point. Obviously, there would be conversations with Dr. Kettler, but for now, it seemed like it was seamless, and it would move forward like they needed to.
Mr. Vickers thanked Dr. Elder for the role she had played. It wasn’t a really easy role to play, so he thanked her for that. They looked forward to the transition to be completed and she would be back in her other role, after that.
Mr. Giron said he really wanted to thank Dr. Elder for what you did when she stepped in as the interim – she put yourself on the line. She gave them the plan, and stuck with it. She’d made herself visible – like he’d told her you - people saw her at the state championship games, and that's what the community was wanting.
Ms. Garcia stated that she thought Dr. Elder knew that they really did appreciate her. One of the things that she was most appreciative of was, that of the retreat they’d had, and how they could pin down those goals. To get this policy program started. Most importantly, and the roles that this Board did. She’d helped them do that. Ms. Garcia thanked Dr. Elder for bringing it together and getting those accomplished. She told Dr. Kettler that he had big shoes to fill and wished him good luck.
Ms. Garcia stated that the item was for informational purposes only; no action was needed or warranted on the transition plan at that time.
11. APPROVAL OF BOARD OF EDUCATION PRIORITIES FOR 2023-24 SCHOOL YEAR
Dr. Elder stated at their May retreat, the Board had assigned some priorities. She added that she was asking the board members to affirm those with a vote that evening, so that as they transitioned to Dr. Kettler, he had clear Board priorities to focus his work on as incoming superintendent. She said that, as a review, the priorities that the Board gave at the time were:
• Consistent excellence in every school
• Career preparation
• Security and safety
• Recruit and retain staff
• Health and wellness
• Communication
• Fiscal responsibility and transparency
Dr. Elder asked for an approval of those priorities moving forward into the next administration.
Mr. Smith stated that before he made his motion, he wanted to point out to Dr. Kettler, that there were seven bullets there and they seemed relatively easy, but what was not listed on there was the many sub bullets per bullet. That went pretty far in depth. They wanted to make sure that they were doing all of this to a level that moved them, like he’d said, in a direction that they wanted to be. Mr. Smith said he was excited for the retreat, and it did wonders for them to get along and collaborate and start working for the future. That being said, Mr. Smith stated that he would like to make a motion.
Mr. Smith moved, and Mr. Vickers seconded, to approve Item #11 APPROVAL OF BOARD OF EDUCATION PRIORITIES FOR 2023-24 SCHOOL YEAR as presented.
Ms. Garcia stated she had a motion by Mr. Smith and a second by Mr. Vickers, then called for discussion.
Mr. Vickers stated that he looked forward to working with Dr. Kettler on his ideas, and their collaboration on each of the bullet points. He added that included moving forward with how they would actually accomplish those goals.
11. APPROVAL OF BOARD OF EDUCATION PRIORITIES FOR 2023-24 SCHOOL YEAR (Continued)
Mr. Giron stated that what Mr. Smith or Mr. Vickers had said was that there were seven bullets, and he thought Brian said there's 26 or 27 little footnotes to that. But, he saw the seven bullets, and he would come in and he would get to see it through his lens now. Mr. Giron said it was nice hearing from these board members, and he was hearing things that I thought I would never hear before. That was missing, and it was important, so, that was a really important retreat that they’d had and the workshop.
Not hearing any more discussion Ms. Garcia called for a vote with the following results: Eloy Giron - yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion to approve the Board of Education Priorities passed: 5/0
Ms. Garcia stated that Item #11 was approved and that took them to Item # 12, which was the Superintendent’s Report and again, one more time, she turned it over to Dr. Elder.
12. SUPERINTENDENT’S REPORT
A. Student Representative Report: Brooklynn Wagner, Valencia High School
Dr. Elder welcomed the first student representative of the year, Brooklynn Wagner from Valencia High School to the board meeting and to give her report on VHS.
Brooklynn thanked the Board and Dr. Elder for opportunity to speak on behalf of her school, Valencia High School. She then gave the following the report regarding her school.
Brooklynn stated that even though she’d only been attending VHS for two full years and starting on her third, she could tell them all that there was always an opportunity to succeed, to try new things they might never have thought of trying before, and so many ways to express themselves with people with the same interests as others. She could truly see that their community was always trying to make sure everyone fit in and felt included with everything they wanted to partake in.
12. SUPERINTENDENT’S REPORT (Continued)
A. Student Representative Report: Brooklynn Wagner, Valencia High School
Being a part of Valencia High School’s community, she’d been blessed with so many opportunities to show her school spirit, help others around campus, show her strengths and interests through sports like volleyball, softball, being a part of our school’s powerlifting team for a while, being a member of National Honors Society and joining Student Council. These also had introduced her to many new and unforgettable friends and memories and many life lessons that she would take with her when she graduated in 2025.
While being a part of all these amazing school programs, she also had a job as a hostess at Ribs BBQ in Los Lunas – she’d been working there since last November, so almost a year and this job had taught her so many valuable life lessons. Most importantly prioritizing! Trying to juggle all of those activities, family, a job, and school work may seem very overwhelming but personally it was what was going to set her up for college and after high school life had helped her to realize what was important, what needed to be done right away, responsibility, and very clear communication skills.
Brooklynn reported that in the summer before school started, VHS hosted a great launch party to welcome students and staff that were new to the Valencia Community. It gave them the chance to introduce all the fun and exciting upcoming events!
Their fall sports, such as Football, would be having their first game of the season at Kirtland Central next week. Then volleyball, cross country, and soccer tryouts to follow! Student Council and NHS helped with the freshman and new student orientation. They led tours and just gave some friendly advice for their new generation of Jags.
Even though starting high school might seem intimidating and frightening, the first week of school went very smoothly and it seemed like everyone was starting to get into the groove of things around campus. Their school counselors had been very helpful and patient making sure that every student was getting the classes that they wanted and needed to make their school year successful!
12. SUPERINTENDENT’S REPORT (Continued)
A. Student Representative Report: Brooklynn Wagner, Valencia High School
Valencia High School offered so much room for success with its education practices and great teachers and staff to help along the journey of a high schooler. For example, many teachers were open to help students one-on-one during their lunch. Many set up zoom meetings for specific classes and subjects so students could get extra help from home. Valencia was also very serious on making sure every student was safe and on the right track with great security and phenomenal Campus Resource Officers. Valencia High School and all that it had to offer with its great teachers, staff, and counselors, allowed all students the opportunity to develop their strengths.
Lastly, there were many ways for students to show what they had learned through the tests given year-round like the short-cycle assessments, AP exams, and SAT/ACTS. Those scores could open many doors for scholarship opportunities and benefit students when applying to whatever college they wanted to attend. There would be an Academic Awards Ceremony in the spring to appreciate and celebrate all of the students and staff members’ hard work.
Brooklyn stated that she was sure that this school year would be amazing. She thanked the board members again for allowing her to speak to them about VHS.
The board members individually commended Brooklynn on her report, and the tremendous job she had done representing her school and Los Lunas District. When asked about her future plans, Brooklynn stated that she hoped to go to Texas Tech in Lubbock, and wanted to study wildlife biology, in particular wildlife pathology and cellular molecular biology.
12. SUPERINTENDENT’S REPORT (Continued)
B. School Report: Deanna Herrera, Principal, Bosque Farms Elementary
Dr. Elder stated that next on her report was the first school report of the year – Bosque Farms Elementary. She noted that Ms. Herrera had actually volunteered to go first this year. She then invited Ms. Herrera to the podium.
Ms. Herrera thanked the board members and Dr. Elder for the opportunity to speak to them about Bosque Farms Elementary. She introduced her Assistant Principal, Adam Hulskamp, and acknowledged the BFE staff, parents and students who were in the audience.
Ms. Herrera and Ms. Hulskamp then gave an extensive PowerPoint Presentation during which they discussed in depth the following areas:
Every student deserves access to a robust, rigorous, and complete curriculum at their grade level.
• Teachers use district curriculum documents to guide their pacing and instruction.
• Learning Targets for grade level standards.
• Walkthrough and feedback using the rigor framework
Every student is capable of engaging with grade-level standards and rigorous content and deserves world class instruction and materials to support them.
• 75% of instruction is in alignment with grade level standards and benchmarks
• Real world math problems
• Science Fair hands on experience
• Poetry Slam
Every student deserves to use technology as a tool for learning AND a tool to express their learning in creative ways.
• Access curriculum material and different learning styles.
• Connect classroom to real world experience.
• Makes learning fun and engaging.
Every student deserves to have the opportunity to learn in multiple languages, just as their global peers.
• TESOL teachers
• Native American Liaison
12. SUPERINTENDENT’S REPORT (Continued)
B. School Report: Deanna Herrera, Principal, Bosque Farms Elementary (Continued)
Outcomes Data
• Most grade level teams were making a 10% growth in proficient on our state and formative assessments.
• Areas of growth include:
• Phonics for our primary students
• Writing Task Force
• Rigorous word problems
Every student deserves to connect the relevance of learning as they explore future career opportunities.
• RIASEC
• Guest Speakers
• Assembly Recognition
• Career Day
Every student deserves a classroom experience that acknowledges their integrated cognitive, social, and emotional development.
• SEL Vision and Mission
• Last year our focus was on adult SEL
• Introduction of CASEL framework
• Monthly focus on the 5 SEL competencies
• Social and Emotional Learning Buddies
Every employee deserves to be supported in staying current in the most effective practices in their field, implementing new initiatives, and perfecting their ability to improve student learning.
• Communication
• Monthly Newsletters – Administration and Grade Level Teams
• Weekly Canvas pages
• Remind Messages
• BFE on Social Media
• Parent Teacher Conferences
12. SUPERINTENDENT’S REPORT (Cont.)
B. School Report: Deanna Herrera, Principal, Bosque Farms Elementary (Continued)
• Family Engagement
• Fine Arts and Literacy Night – fall
• Walk & Roll to School
• Math and Science Night – spring
• Arts and Crafts Fair - December
• PTC Events:
• Fall Festival
• Turkey Bingo
• Basket Night
• Spring Dance
• Safety and Security
• Safety Committee
• Frequent Safety Education
• Stop the Bleed Training
• Emergency Backpacks
• Sub Badges – drills
The board members and Dr. Elder individually commended Ms. Herrera and Mr. Hulskamp on their presentation, as well as, for volunteering to go first. They, along with their staff, were commended on multiple areas discussed in the presentation inclusive of using real world math problems, community and parent engagement and the continued success of BFE. The other principals were told that Bosque Farms had set a high bar for the rest of the schools in terms of their presentation.
12. SUPERINTENDENT’S REPORT
C. Start of School Year
Dr. Elder stated that she hoped the board members had noticed that they had started to align the format for the school reports with the foundational assumptions and the Board Priorities. In every school report that they would receive, it would focus on those foundational pieces for our district, as they were really working on aligning the work.
Dr. Elder thanked all of the employees, and noted that it had taken every single one of them to get this year lifted off. Students were in classes, they were learning things, they were getting to school on time, they were getting fed, and their needs were met in every way, and it had taken the hands, hearts, and the minds of every single employee in this district, and so would like to send a huge shout out to absolutely everyone.
Dr. Elder stated she would also send a huge thank you to some of our industry partners who joined them for Convocation those being: Dr. Dosumu and Dr. Musselwhite from UNM—VC; JR Tarin, from Fortis Construction; Kristin Gamboa from PNM, and Florence Madrid from Niagara Bottling. They had joined them for Convocation and helped frame our work in terms of student life, to post high school. Dr. Elder stated that she could not say enough how much she appreciated their partnership and their willingness to give up their time and provided their insight to all of them.
Dr. Elder reported that they’d had some students who had not shown up to school yet, and so our school staff was working very hard to track down every single one of them. They were making phone calls, they were nagging to get the kids in school. They wanted every single kid in school, and if they registered somewhere else they wanted know that, and know where they had been. They were working very hard at documenting those contacts and being sure that they knew that every student who was not in our classrooms, that they knew where they were. She added that she would like to commend the school leadership for that as well.
12. SUPERINTENDENT’S REPORT (Continued)
D. Other Comments
Mr. Bennett asked about the school supplies that had been ordered. Dr. Elder turned it over to Sandy Traczyk to talk about the status of the orders.
Ms. Traczyk gave an overview of the ordering process, availability, extended time it took some of the orders to arrive, the number of employees who helping with sorting the supplies that were ordered in bulk, as well as, delivering the supplies to the sites. She noted that another large order had arrived that day, and she believed that the majority of the supplies should have arrived that week. Ms. Traczyk, her staff, and all those involved in the process were commended for their efforts.
Ms. Garcia stated that the items had been informational only; no action was needed or warranted.
13. DISCUSSION AND ACTION TO AMEND POLICIES
A. Sections C and F (As Discussed at July 11, 2023 Board Meeting)
Ms. Garcia stated that the next items up were the polices. She then turned it over to Dr. Elder who gave an overview of the policies and suggested modifications.
After a brief discussion, it was decided to review only the changes that had been discussed at the July 11th board meeting. Dr. Elder gave an overview of the changes that had been made, inclusive of moving specific evaluation dates to be included in the Superintendent’s contract.
Mr. Smith moved, and Mr. Bennett seconded, to approve Sections C and F as amended. Ms. Garcia asked if the board members had any discussion. There being none, Ms. Garcia called for a vote with the following results: Eloy Giron - yes ; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion to approve the proposed changes to Sections C and F passed: 5/0.
13. DISCUSSION AND ACTION TO AMEND POLICIES
A. Sections D and E
Dr. Elder confirmed that the comments of staff and community had been combined. After a brief discussion, Mr. Smith then gave an overview of the recommended changes.
Policy Reference Comment
D-0050 Add to last bullet: “and the State of NM Procurement Code.”
D-0800 Change “Budget series” to “Budget function” to align with current commonly used and understood language
D-1800 Change “signature plates” to “electronic approval in the financial software system”
Delete last sentence since signature plates don’t exist
D-1950 Remove first section and first 3 bullets,
“District gasoline credit cards will also be made available to other school employees with approved travel WHEN USING A DISTRICT VEHICLE.”
3rd bullet, at “at the Transportation Director’s office” and delete “three (3) locations”
Telephone Use Verification and Payment: Delete, antiquated 3 paragraphs - change title to just credit cards
D-2050 Look at statute on Bonding (Mr. Kennedy to look up)
D-2450 3rd sentence change “Purchasing Agent” to “Chief Procurement Officer” so language is consistent with State certification title
Add “Formal” to “bids and proposals on line 8
D-3000 Change “26 equal installments… The bi-weekly pay dates shall be provided on the annual Payroll calendar”
13. DISCUSSION AND ACTION TO AMEND POLICIES (Continued)
B. Sections D and E
Policy Reference Comment
D-3100 It was determined to ask counsel about “Deductions that must be authorized by the Board and the employee” Voluntary deductions: delete “who are being covered under Board approved Section 125 cafeteria programs.” This is not mandatory and the language makes it sound mandatory.
E-1050 First sentence, change “will” to “may” to make the optional and not mandatory
E-1950 Strike Complaint forms sentence end of paragraph 5
Paragraph 7: Delete and replace with “Adult volunteers shall not be transported with students.”
E-2050 What qualifies as a “hazardous or difficult” under Bullet 2? Mr kennedy to look at this
Delete SUV paragraph—LLS does not own appropriate vehicles that meet criteria.
E-2300 Required Consent section: unsure what this means Mr. Kennedy define it
E-2700 Add to title of policy, “/ Per Capita Reimbursement”
E-3300 Recommend delete due to state-wide free meals with no requirement for form completion Mr. Kennedy to review
E-3900 Recommend further legal review and updates Mr. Kennedy to review
Ms. De Santiago reminded the board members to note a reference to be added to the policy regarding the District’s registered trademark, then led a brief discussion on the issue of retaining text messages. Discussion ensued regarding which legal counsel should review that topic. Mr. Bennett suggested that since they were paying Mr. Kennedy to review the policies, that they ask him to research it.
13. DISCUSSION AND ACTION TO AMEND POLICIES (Continued)
B. Sections D and E
Mr. Smith was asked to relay the information to Mr. Kennedy. In answer to the discussion regarding the trademark, Mr. Smith stated he wasn’t sure if that was really a thing, but would discuss it with Mr. Kennedy. A brief discussion ensued during which it was confirmed that the next policy meeting would be on September 12th.
Ms. Garcia noted that the proposed changes would be added to the September 12, 2023 board meeting. She noted that the item had been for discussion and review only; no action was needed or warranted at that time.
14. WORK PLAN FOR POLICY REVIEW IN SEPTEMBER: Section G Personnel
Dr. Elder stated that the board members had been given Section G, and it would be posted on the web site as well. Confirmation was given that it would discussed at the September 12th board meeting.
15. PROCEDURE FOR DUE CARE FOR REIMBURSEMENT OF LEGAL FEES
This item was removed from the agenda under Item #5 APPROVAL OF AGENDA
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction Supervisor
CFO Sandy Traczyk asked Ms. McMinn to give an overview of the status report of the 2019 bond projects that had been discussed at a work session held at 4:00 that day.
Ms. McMinn gave a brief introduction on the topics that the presentation would include as follows:
Identifying the 2019 bond proposed projects
• How projects were selected
• Every School was to receive upgrades to their site between 2020-2024
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
Identifying Construction Projects
• Every school to receive upgrades to their site between 2020-2024
• Specific projects for school sites were identified from the Facility Master Plan and Construction Improvement Projects (CIP).
• Flyers were created for each site to inform staff and parents of proposed projects that were to be completed with the 2019 Bond Funding.
Outside Factors on Project Completion
• Covid- 19 Pandemic led to worldwide shutdowns and supply chain shortages
• Construction industry inflation rates rose so cost of projects increase significantly.
• Availability of materials for projects
What’s Next
• Identifying new projects
• Preparing for bond election to include site presentations, informative flyers for distribution
• Information added to web site and distributed through social media
Ms. McMinn then gave a comprehensive overview of the bonds projects that were named in the November 5, 2019 election, those that have been completed, are ongoing, and additional completed projects. The list of each follows:
ANN PARISH ELEMENTARY
Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• New Fire Alarm
• New Security Cameras
• Playground Upgrades
• HVAC Upgrades
• Landscaping
APE Upcoming Projects
• Site LED Lighting
• HVAC Upgrades
• Floor Replacement
• Security Projects
• Site Fencing
• New Intercom
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
ANN PARISH ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election (Continued)
APE Upcoming Projects
• Secure Vestibule
• Access Control
• Security Cameras and Vehicle Gates
• Playground Upgrades
APE Current Status 2023
Completed 2019 Bond Projects
• HVAC Upgrades for Gymnasium
• Flooring Replacement
• Site Fencing and Gates
• New Intercom System
• Exterior Door Access Control
• Security Camera Upgrades and Additions
• Playground Upgrades
Ongoing Projects
• Secure Vestibule – PSCOC Standard Base Award
Additional Completed Projects
• Parking Lot Striping
BOSQUE FARMS ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Playground Upgrades
• Landscaping
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
From Bond Election Flyer: Nov. 5th 2019 Bond Election (Continued)
BFE Upcoming Projects
• Replace Flooring in Gym and Cafeteria
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibule
• Access Control and Security Cameras
• Playground Upgrades
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• HVAC Upgrades for Gymnasium
• New Intercom System
• Secure Vestibule
• Exterior Door Access Control
• Security Camera Upgrades and Additions
• Playground Upgrades
Ongoing Projects
• Replace Flooring in Gym & Cafeteria
Additional Completed Projects
• Parking Lot Striping
• Marquee Improvements
• Concrete Repairs
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
DESERT VIEW ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• New Fire Alarm
• New Security Camera
DVE Upcoming Projects
• Exterior lighting upgrades
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibule
• Access Control and Security Cameras
• HVAC Upgrades
• Playground Upgrades
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• New Intercom System
• Secure Vestibule
• Security Camera Upgrades
• Exterior Access Control
• HVAC Upgrades
• Playground Improvements
Ongoing Projects
• Exterior Lighting Upgrades
Additional Completed Projects
• Painting
• Parking Lot Repairs
• Flooring Replacement
• Metal Canopy Structure
• Concrete Repairs
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
KATHERINE GALLEGOS ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Competed Projects
• Restroom Renovations
• Roof Replacement
2019 KGE Upcoming Projects
• Redesign Parents Drop Off Pick Up
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibule
• Access Control and Security Cameras
• HVAC Upgrades
• Playground Upgrades
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• New Intercom System
• Secure Vestibule
• HVAC Upgrades
• Redesign Parent Drop-Off/Pick-Up
• Exterior Access Control
• Security Camera Upgrades
Ongoing Projects
• Exterior Lighting Upgrades
Additional Completed Projects
• Synthetic Turf Replacement
• Parking Lot Repairs
• Flooring Replacement
• Metal Canopy Structure
• Concrete Repairs
• Marquee Improvements
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
LOS LUNAS ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• New Intercom
• Playground Improvements
2019 LLE Upcoming Projects
• Exterior Lighting Improvements
• Security Projects
• Site Fencing
• Secure Vestibules
• Access Control
• Automatic Vehicle Gates and Security Cameras
• Track Surface Upgrades
• Playground Upgrades
Current Status 2023
Completed 2019 Bond Projects
• Playground Repairs
• Secure Vestibule
• Exterior Access Control
• Automatic Vehicle Gates
• Site Fencing
• Security Camera Improvements
• Track Surface Upgrades
Ongoing Projects
• Exterior Lighting Upgrades
Additional Completed Projects
• Parent Drop Off
• Parking Lot Striping
• Flooring Replacement
• HVAC Upgrades
• Concrete Repairs
• Metal Canopy Structure
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
PERALTA ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Complete Project
• Playground Upgrades
2019 Upcoming Projects
• PSCOC Award Capital Improvements
• Build New School
Current Status 2023
Completed 2019 Bond Projects
PSCOC Awarded Capital Improvements
• Feasibility / Utilization Study
• Enrollment & Boundary Study
Ongoing Projects
• 95% Complete Construction Drawings
RAYMOND GABALDON ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Restroom Renovations
• Playground Upgrades
2019 RGE Upcoming Projects
• Roof Improvements
• Security Projects
• Site fencing
• New Intercom
• Secure Vestibule
• Access Control new fire alarm and security cameras
• HVAC Upgrades
• Playground upgrades
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction Supervisor (Continued)
RAYMOND GABALDON ELEMENTARY (Continued)
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• New Intercom System
• Secure Vestibule
• HVAC Upgrades
• Exterior Access Control
• Security Camera Upgrades
• New Fire Alarm Systems
• Playground Upgrades
Ongoing Projects
• Roofing Repairs
Additional Completed Projects
• Painting
• Marquee Improvements
• Walking Track Improvements
SUNDANCE ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Playground Upgrades
• Access Control Upgrades
• Security Camera Upgrades
2019 SE Upcoming Projects
• Security Projects
• New Intercom and Secure Vestibule
• Playground Upgrades
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
SUNDANCE ELEMENTARY (Continued)
Current Status 2023
Completed 2019 Bond Projects
• Playground Maintenance
• Secure Vestibule
• New Intercom System
Additional Completed Projects
• Marquee Improvements
• Concrete Repairs
• Site Fencing
TOMÉ ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Playground Upgrades
• HVAC Upgrades
2019 TE Upcoming Projects
• Exterior Lighting Upgrades
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibules
• Access Control
• New Fire Alarm and Security Cameras
• HVAC Upgrades
• Playground Upgrades
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
TOMÉ ELEMENTARY (Continued)
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• New Intercom System
• Secure Vestibule
• HVAC Repairs
• Playground Upgrades
• Exterior Access Control
• New Fire Alarm System
• Security Camera Improvements
Ongoing Projects
• Exterior Lighting Upgrades
Additional Completed Projects
• Roof Coating and Skylights
• Flooring Improvements
• Painting
• Marquee Improvements
• Parking Lot Repairs
• Metal Canopy Structure
VALENCIA ELEMENTARY
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• New Room
• HVAC Upgrades
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
VALENCIA ELEMENTARY (Continued)
From Bond Election Flyer: Nov. 5th 2019 Bond Election
2019 VE Upcoming Projects
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibules
• Access Control
• New fire alarm and security cameras
• Playground upgrades
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• New Intercom System
• Secure Vestibule
• Playground Upgrades
• Exterior Access Control
• New Fire Alarm System
• Security Camera Improvements
Ongoing Projects
• Exterior Lighting Upgrades
Additional Completed Projects
• Flooring Replacement
• Painting
• Marquee Improvements
• Parking Lot Repairs
• Concrete Improvements
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
LOS LUNAS MIDDLE SCHOOL
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Major Renovations of Gym
• New Roofing on 3 Buildings in Progress
2019 LLMS Upcoming Projects
• PSCOC Awarded
• System Based Project: Site Improvements
• HVAC Upgrades
• Plumbing Upgrades, just to name a few
• Security Projects
• Secure vestibule and access control
Current Status 2023
Completed 2019 Bond Projects
• PSCOC Systems Based Award
• Site Improvements
• HVAC Upgrades
• Exterior Access Control
• Plumbing Upgrades
• Secure Vestibule
• Roofing Improvements
Additional Completed Projects
• Digital Marquee Replacement
• Flooring Replacement
• Weight Room Improvements
• Bathroom Remodel
• Metal Canopy Structure
• Painting
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
VALENCIA MIDDLE SCHOOL
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• New Security Cameras
• Parking Lot Improvements
2019 VMS Upcoming Projects
• Upgrade Exterior Lighting
• Security Projects
• Site Fencing
• New Intercom
• Secure Vestibule
• Access Control
• Landscaping
Current Status 2023
Completed 2019 Bond Projects
• New Intercom System
• Exterior Access Control
• Site Fencing
• Secure Vestibule
Ongoing Projects
• Upgrade Exterior Lighting
• Landscaping / Concrete Repairs
Additional Completed Projects
• Gym Flooring
• Security Camera Improvement
• Painting
• Weight Room Improvements
• Track Renovations
• Baseball Improvements
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
CENTURY HIGH SCHOOL
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Fencing Upgrades
• HVAC Upgrades
2019 CHS Upcoming Projects
• Exterior Lighting Upgrades
• Security projects
• Site fencing
• New intercom
• New fire alarm
• Secure vestibule
• Access control and security cameras
Completed 2019 Bond Projects
• New Intercom System
• Exterior Access Control
• New Fire Alarm System
• Site Fencing
• Secure Vestibule
• Security Camera Improvements
Ongoing Projects
Upgrade Exterior Lighting
Additional Completed Projects
• Painting
Current Status 2023
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
LOS LUNAS HIGH SCHOOL
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Replace Synthetic Turf on Football Field
• Resurfaced Track
• New Marquee
• Football Stadium Upgrades
2019 LLHS Upcoming Projects
• Security projects
• Site fencing
• Secure vestibule
• Access control
• Automatic vehicle gates
Current Status 2023
Completed 2019 Bond Projects
• Site Fencing
• Automatic Vehicle Gates
• Exterior Access Control
On Going Projects
• Football Stadium Master Plan
Additional Completed Projects
• ROTC Obstacle Course
• Scoreboard Replacements
• Weight Room Improvements
• Volleyball Locker Room
• Gym LED Lighting Upgrade
• Flooring Replacement
• Auditorium LED Lighting Upgrades
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
VALENCIA HIGH SCHOOL
From Bond Election Flyer: Nov. 5th 2019 Bond Election
Completed Projects
• Upgrade Exterior Lighting
• Parking Lot Improvements
• Football Stadium Bleacher Improvements
• New Marquee
• Softball and Baseball Bleacher and Shade Canopy
• HVAC Upgrades
VHS Upcoming Projects
• Security Projects:
• Site Fencing New Intercom
• Secure Vestibule
• Access Control and Automatic Gates
• Landscaping
Current Status 2023
Completed 2019 Bond Projects
• New Intercom System
• Secure Vestibule
• Exterior Access Control
• Site Fencing
• Automatic Vehicle Gates
Ongoing Projects
• Landscaping
Additional Completed Projects
• Track and Field Improvements
• Parking Lot Improvements
• Scoreboard Replacements
• Obstacle Course
• Security Camera Improvements
• Roof Coating and Repairs
• Weight Room Equipment
• Batting Cage Improvements
16. STATUS REPORT OF 2019 BOND PROJECTS: Tiffany McMinn, Construction
Supervisor (Continued)
Preparing For Next Bond Election Projects
• New Five-Year Facility Master Plan
• Finalizing the new 5 Year FMP
• Review of new school site Construction Improvement Projects (CIP) outlined on the FMP
• School site CIPs are given a priority rating
Public School Facility Authority PSFA
Facility Maintenance Assessment Report (FMAR)
• PSFA evaluates condition and appearance of school facilities.
• PSFA determines and verifies implementation of effective maintenance management programs
FMAR report establishes benchmarks for improvements and cost-effective maintenance strategies
Tiffany was commended for the presentation and for the amazing work that was being done, in terms of planning, following through and ensuring that our students and staff were safe. Ms. McMinn responded that they had an incredible team working on this immense undertaking. They met weekly to stay on top of progress and budget.
17. NEW BUSINESS: Board Member Requests for Topics for Upcoming Board Work Sessions and/or Board Meetings
Ms. Garcia noted that this item was for items board members would like to see on upcoming meetings or work sessions. She asked the board members if they had anything they’d like to be added. There being none, Ms. Garcia told the board members to let her know if they had other topics as soon as possible.
18. ANNOUNCEMENT OF MEETINGS
Ms. Garcia stated that took them to Item # 18. ANNOUNCEMENT OF MEETINGS. She added that, as allowed by the NM Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of the board members would attend the same function, including those held at school sites, as well as, sports functions, conferences, workshops, and trainings, including beginning of the year activities and ceremonies. Board members would refrain from discussing and/or acting on LLS Board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act. Ms. Garcia then announced the following meetings:
• August 15, 2023 Finance Committee CO Board Room 3:00 pm
• August 15, 2023 Audit Committee CO Board Room 4:00 pm (Attendance by Invitation Only)
• August 15, 2023 Board Work Session CO Board Room 5:00 pm Topic: District Facility Master Plan (Quorum in Attendance)
• August 22, 2023 Regular Board Meeting CO Board Room 6:00 pm
19. ADJOURNMENT
Ms. Garcia stated that brought them to Item #19. ADJOURNMENT. She then called for a motion to adjourn the meeting.
Mr. Smith moved, and Mr. Bennett seconded, to adjourn the meeting. There being no discussion, Ms. Garcia called for a vote with the following results: Bruce Bennett – yes; Eloy Giron – yes; Bryan C. Smith – yes; P. David Vickers – yes; and Tina Garcia – yes. Motion to adjourn the meeting passed: 5/0.
The meeting was adjourned at 7:50pm.
Approved this 22nd day of August 2023.
Tina Garcia, Board President
Bruce Bennett, Board Secretary
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