Minutes December 13, 2022 Regular Meeting

Minutes December 13, 2022 Regular Meeting
Posted on 01/18/2023

LOS LUNAS SCHOOLS BOARD OF EDUCATION
REGULAR MEETING
DECEMBER 13, 2022


1. CALL TO ORDER

Ms. Garcia called the Los Lunas Schools Board of Education meeting to order at 6:07 pm.

She stated that as announced and posted in accordance with the NM Open Meetings Act and the LLS Board of Education’s Open Meetings Resolution, a quorum of the Los Lunas Schools Board of Education participated in a Closed Executive Session on December 13, 2022 beginning at ~ 4:00 pm. The purpose of the Closed Executive Session was to discuss limited personnel issues; specifically, the Superintendent’s Evaluation. [Pursuant to Section 10-15-1(H)(2) NMSA] No action was taken nor were other topics discussed.

Ms. Garcia announced that Mr. Vickers was unable to attend the meeting in person, but would be joining them via teleconference. She then confirmed that Mr. Vickers could hear and be heard.

Ms. Garcia welcomed those who were participating in the board meeting in person and those watching the board meeting via livestream on YouTube. Ms. Garcia added that, as a reminder, the link to the meeting was on the District’s webpage, under the Board of Education page. She added that the streaming would run through the end of the meeting, and, in the event there was a disruption in the audio portion, she would pause the meeting until it was reestablished.

LLS BOE Members Present:
Tina Garcia, President
P. David Vickers, Vice President (via teleconference)
Bruce Bennett, Secretary
Bryan C. Smith, Member
Eloy Giron, Member

Administrators Present:
Dr. Arsenio Romero, Superintendent
Susan Chavez, Chief Student Services Officer
Dr. Deborah Elder, Chief Academic Officer
Andrew Saiz, Chief Personnel Officer
Sandy Traczyk, Interim Chief Finance Officer
Cathy Chavez, Dir. of Special Programs
Karla Dow, Dir. of Assessment Innovations & Accountability

Administrators Present:
Andy Garcia, Dir. of Maintenance and Construction
Mike Good, Dir. of Network Operations
William Hays, Dir. of Educational Technology
Alicia Himes, Dir. of Professional Learning Innovations
Katherine House, Dir. of Elementary Learning Innovations
Jacqueline Kelly-Romero, COVID Administrator
Jessica Montano, Dir. of Secondary Learning Innovations
Mary McGowan, Dir. of Special Education
Michelle Romero, Dir. of Purchasing
Dr. Natalie Saiz, Dir. of Support Services
Elena Trodden, Dir. of Language Learning Innovations
Joseph Barela, Custodial Supervisor
Tiffany McMinn, Construction Supervisor
Clair Toledo, Principal, Los Lunas Opportunity Schools
Paul Carder, Principal, Los Lunas High School
Albert Aragon, Principal, Valencia High School
Melissa Contreras, Principal, Ann Parish Elementary
Eric Tiger, Principal, Los Lunas Elementary
Amy Viramontes, Principal, Peralta Elementary
Catharine Campbell, Principal, Raymond Gabaldon Elementary
Venessa Tregembo, Principal, Sundance Elementary
Suzanne Chavez, Principal, Valencia Elementary
Chelsea Servantes, Asst. Principal, Valencia High School
Regina Sedillos, Asst. Principal, Los Lunas Middle School
Adam Hulskamp, Asst. Principal, Bosque Farms Elementary
Sara Graf, Asst. Principal, Desert View Elementary
Teri Gough, Asst. Principal, Katherine Gallegos Elementary
Matt Pendrak, Asst. Principal, Los Lunas Elementary

Others Present:
Jacqueline Archuleta Staehlin, Esq. Cuddy McCarthy
Makayla Grijalva, Valencia County News Bulletin
MaryAnn Chavez, NEA Los Lunas
Approximately thirty-five additional individuals were in attendance.
Approximately forty-seven individuals watched via live streaming.

2. ANNOUNCEMENT OF MEETING

Ms. Garcia asked Dr. Romero to announce the meeting. Dr. Romero reported the meeting had been announced in accordance with the LLS Open Meetings Resolution, and, it was a legally constituted meeting of the Los Lunas Schools Board of Education.

3. PLEDGE OF ALLEGIANCE: Sophia Castillo – Los Lunas Elementary; and Rohan Patel – Sundance Elementary

Ms. Garcia announced that they had two students in attendance to lead the Pledge of Allegiance:
Eduardo Reta from Raymond Gabaldon Elementary; and Jilyana Christensen from Peralta Elementary.

4. APPROVAL OF AGENDA

Ms. Garcia asked Dr. Romero if there were any changes or deletions to the agenda. Dr. Romero stated he did not have any changes. She then asked if the board members had any changes or deletions.

Mr. Smith stated that it had been determined that the Board was going to set some goals for the superintendent and set up a responsible timeframe for reflection and evaluation. Therefore, he was going to make the motion that they approve the agenda with the exception of Item #16 Discussion And Action Regarding The Superintendent's Contract.

Mr. Bennett seconded, to approve the agenda as amended by Mr. Smith.
Ms. Garcia stated that they had a motion and second to approve the agenda as submitted except for the removal of Item #16.
Ms. Garcia asked if there was any discussion before she called for a vote.

There being none, Ms. Garcia called for a vote with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. The motion to approve the agenda as amended passed: 5/0.

5. RECOGNITIONS
A. Above and Beyond Recipients: Laydan Baca - Raymond Gabaldon Elementary; and
Mikel Piro - Peralta Elementary

• Catharine Campbell, RGE Principal, presented her school’s Above and Beyond Award to Laydan Baca.

• Amy Viramontes, PE Principal, presented her school’s Above and Beyond Award to Mikel Piro.

B. Beable Honorees: Sebastian Alvarez - Desert View Elementary, and Angelica Romero, Los Lunas High School

Certificates were presented to Sebastian Alvarez for Desert View Elementary and
Angelica Romero from Los Lunas High School.

Beable is our district’s online tool that combines reading practice with career exploration at all grade levels. Monthly Power-Up Contests motivate students to do their best work to get a spot on the Leaderboard. Two of our students earned top honors in both rounds of the contest. Sebastian Alvarez, a 6th grader from Desert View Elementary, and Angelica Romero, a 9th grader from Los Lunas High School, competed against over 35,000 other students nationwide for top honors. Thanks to their hard work and outstanding effort, Los Lunas Schools can now proudly claim two #1 Beable champs.

Desert View Elementary’s Sebastian Alvarez came in 1st Place Worldwide for the October Contest. In November, Sebastian earned 1st Place in his school for the most points. At a school wide assembly honoring Desert View Elementary School for becoming an Apple Distinguished School, Sebastian was awarded his Beable 1st Place Worldwide Certificate. Sebastian’s parents and teacher are very proud. Sebastian likes that there are many exciting topics available in Beable to learn about. He says, “Sometimes I don’t know about the topics and Beable helps me out with that.” He added, “Beable has helped my reading very much.”

Sebastian’s RIASEC Code is AIE (Artistic, Investigative, Enterprising). His top three careers in Beable are the Fine Artist (Painter, Sculptor, and Illustrator), Film and Video Editor, and Musician and Singer. He loves to draw and do art work. Sebastian will be going for another Worldwide Win, even though he didn’t know there were prizes.

Los Lunas High School’s Angelica Romero came in 3rd place for the October contest. Not to be outdone, she tripled her points in the November contest and took the worldwide championship mantle on Beable’s Leaderboard. Angelica’s parents came to see Ms. Paolo Vazquez, her teacher, award her the gift card and trophy during Spanish class and were very proud. Angelica’s most pronounced RIASEC code (which matches interests to careers) is I for “Investigative”. This means she would be well matched in a career that involves analysis, independence, and scholarship. It’s no wonder the careers she’s chosen to explore in Beable are Intelligence Analytics and Cytogenetic Technologies. Since the start of the year, her reading level in Beable has increased by 35 Lexile points, so she’s well on her way to being prepared for any career she ultimately chooses!

6. PUBLIC COMMENT (In Accordance with Board Policy 2.8.8 Public Address to the Board)

Ms. Garcia stated that there was one individual who had asked to address the Board. Community member Mr. Tully asked to address the Board regarding Items #6, 12,13,14,15 and 16. Ms. Garcia stated that the Board welcomed public input and utilized that portion of the agenda, to listen to individuals who had requested to address the Board regarding items on the agenda in accordance with Board Policy. She told Mr. Tully that, by his signature, he had read and understood the guidelines for addressing an item during the Los Lunas Schools Board Meeting. He had agreed to make no slanderous public utterances, and realized that his statements would become public record.

He had agreed that he would not discuss personnel issues or issues relating to a specific student in public, but instead would request convening of an executive session to present such items. Ms. Garcia asked that he come to the podium so he could be heard, and to identify himself for the record.

Mr. Tully addressed the board members regarding several items:

#6 Mr. Tully said he was discouraged how the vote regarding public comment was handled, inclusive of his attempts to previously have items placed items on the board agenda, and the length of time it took for the proposed revised public comment to be taken to a vote.

#12-15 Mr. Tully stated that he hoped the members of the board would address the other items with the same urgency as they address the other items regarding public concern, and have three readings before considering passing them.

Ms. Garcia stated that Item #16 had been removed for the board agenda, but as Mr. Tully did not know that when he filled out the form, she would allow him to address it.

#16 Mr. Tully discussed the Superintendent’s contract, inclusive of percentage increases to his
negotiated contract; teacher salary increases compared to his; the lack of a Town Hall Meeting prior to hiring the superintendent; and suggested they hold one prior to the renegotiation of his contract.

Mr. Tully stated that his interactions with Dr. Romero had been pleasant. He said he appreciated the service of Dr. Romero and the Board and what they did for the community.

7. APPROVAL OF CONSENT ITEMS

Ms. Garcia called for a motion.

Mr. Smith moved and Mr. Giron seconded to approve all of the action items by consent with the following exceptions: 10. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Eloy Giron: LLS Board Scholarship Procedures; 11. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Bryan C. Smith: District Organizational Chart; 12. DISCUSSION AND CONSIDERATION OF APPROVAL TO SUSPEND POLICY: # 2.9 Policies of the Board of Education; 13. PRESENTATION OF POLICY – Second Reading AND CONSIDERATION OF ACTION TO APPROVE POLICY: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy; 14. RESENTATION OF POLICY – First Reading AND CONSIDERATION OF ACTION TO APPROVE POLICY: #7.44 Diabetes Management Policy; and 15. APPROVAL TO REINSTATE POLICY: #2.9 Policies of the Board of Education.

Ms. Garcia stated that, for the benefit of the audience, all item agendas had been reviewed by the board members individually. Consent items were the action items on the agenda presented by the Superintendent and the staff for approval. If no discussion had been asked regarding those items by any of the board members, those items could be submitted for approval by one motion or vote.

There being no discussion, Ms. Garcia called for a vote regarding the consent items with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion regarding the consent items as submitted and as amended passed: 5/0.

8. APPROVAL OF MINUTES: November 29, 2022 (Approved by Consent)

9. SUPERINTENDENT’S REPORT

A. Student Representative Report: Andres Astorga, Valencia High School

Dr. Romero stated that they would be having a report from Valencia High School, and presentations from two schools. He then introduced Andres Astorga to speak to them about Valencia High School.

Andres Astorga thanked the board members and Dr. Romero for the opportunity to speak to them about Valencia High School. He said that although his time spent at Valencia High School and Los Lunas Schools at large, had been relatively short compared to his peers, he could assure them that his time spent there had been more than worthwhile. Because of VHS and Los Lunas Schools, he had found great opportunities and experiences, not only as a student, but also as an employee.

Valencia’s student life was unlike any other. With countless student-run clubs and activities, Valencia’s atmosphere was vibrant and growing. He was lucky to be a part of many of those clubs including being first tenor saxophone in Jazz, team captain in Science Olympiad, an Upward Bound member, and a National Honors society representative. Many of the clubs had allowed him to open up and find communities in which he shared common interests and goals with, and they’d also allowed him to make lifelong friends. Many new clubs including Drama, Model cars, and rock chamber music had been created giving more students an outlet in which they could express themselves creatively! There truly was a club for everyone, and in the rare instance that there was not, a student with passion for a particular subject could create a club of their own.

Andres stated that not only did he participate in a variety of extracurricular clubs, he also worked for Los Lunas Schools as a student mentor. It was his privilege to work with his mentee for an hour a day, assisting him with completing coursework, teaching him social skills, and having fun once all tasks were done.

9. SUPERINTENDENT’S REPORT (Continued)

A. Student Representative Report: Andres Astorga, Valencia High School (Continued)
Andres stated that student mentoring had not been the easiest tasks as he’d had to maneuver
around the idea of assisting an underclassmen with ADHD and IED, but it had taught me valuable skills of patience and thoughtfulness. Because of his mentee, he had learned that communication was key to go about solving problems with those who had mental hindrances.

Apart from the amazing extracurricular and internship opportunities at VHS, the best aspect of VHS is the camaraderie between our close-knit community. The student-staff relationship is personal which made a difference, especially toward students' futures. Students also took time to look out for one other, an aspect that he felt was lost in conventional high school life. The health of the community was important to everyone! The structural makeup of our school simulated an environment that many colleges had, with specific departments of study across campus. This especially helped students like him who planned to pursue higher education.

Many new testing opportunities such as the MAPS, SAT, and ASVAB were allowing students to demonstrate their skills. Those opportunities amongst many others provided at Valencia had allowed students like himself to pursue educational ventures that would impact their futures. This past summer, he was accepted into Youth Leadership Institute (YLI) funded through the Hispanic Scholarship Fund (HSF). Throughout the five days while at the University of Southern California, he was able to participate in college and career workshops, gain the practical tools necessary to successfully apply to top universities, access scholarship and financial aid, and set a course for academic success all for free because he had proved to the admissions committee that he was a worthy candidate. With the help of some amazing teachers, counselors, and school officials, he was able to prove my worth. VHS and LLS had provided him the opportunity to be successful inside and outside the classroom and he was sure it would continue to do the same for dedicated students to come!

9. SUPERINTENDENT’S REPORT (Continued)

A. Student Representative Report: Student Representative Report: Andres Astorga, Valencia High School (Continued)

The board members and Dr. Romero individually discussed and commended Andres on his report, as well as his current success, his ambitious goals, his job as a mentor, and for being incredible representative of Valencia High School and the District as a whole.

B. School Reports and Recognition
i. Raymond Gabaldon Elementary: Catharine Campbell, Principal

Dr. Romero invited Ms. Campbell to come to the podium. She thanked the board members and Dr. Romero for the opportunity to speak to them about Raymond Gabaldon Elementary. She then introduced her Assistant Principal Pamela Golliheair adding she was unable to attend. She then recognized and honored the staff members and students, as well as, former students who were in the audience.

Change in Practice to support their 90-day plan
• Increase in grade-level collaboration-Master Schedule adjusted to include 60 minute collaborate block for grade level teams
• Implementation of District programs to ensure all students receive Tier 1 Instruction
• Administrative walk-throughs with face-to-face feedback

Academic Improvement (Student Centered)
• Growth in EL T Program Participation
• Use of Beable to support student learning and progress
• Student of the Month Celebrations

Parent / Family Communication of Goals
• Open House
• Fall Festival
• PTC
• Upcoming Spring Earth and Science Night

9. SUPERINTENDENT’S REPORT (Continued)

A. School Reports and Recognition
i. Raymond Gabaldon Elementary: Catharine Campbell, Principal (Cont.)

Discussion ensued during which the board members discussed various aspects of her report, including the success of holding Open House prior to school starting, and commended Ms. Campbell and her staff on their hard work and dedication. Mr. Giron added that he had spoken to members of her staff and they were happy with her.

ii. Peralta Elementary: Amy Viramontes , Principal

Dr. Romero invited Ms. Viramontes to come to the podium. She thanked the board members and Dr. Romero for the opportunity to speak to them about Peralta Elementary. She then recognized the staff members and students in the audience. Ms. Viramontes then then gave a PowerPoint Presentation during which she discussed the following topics:

Change in Practice to support their 90-day plan
• Master schedule includes 60-minute blocks of collaborative time for teachers.
• Learning targets clearly visible for teachers and students to refer to throughout the lesson.
• Administrative walkthroughs followed up with feedback sessions focusing on rigorous Tier 1 instruction.

Academic Improvement (Student Centered)
• Weekly collaborative meetings to discuss student data/progress, planning of next steps
• Recognition of student accomplishments
• SEL team working on creating incentives for improved behavior and attendance

Parent / Family Communication of Goals
• Open House held in August
• Title I Meeting
• Parent/Teacher Conferences
• Reading & Math Nights to be scheduled in the Spring

9. SUPERINTENDENT’S REPORT (Continued)

B. School Reports

ii. Peralta Elementary: Amy Viramontes, Principal (Continued)

Discussion ensued regarding the report, including the success of math night, and other activities that involved families. Further discussion ensued regarding the new student drop off, the ongoing success of Peralta Elementary. Ms. Viramontes, along with their staff, were thanked for the report.

Dr. Romero stated that the sites were finishing the first 90-day plan, and then ask the principals to explain how the next 90-day plan would look. Ms. Campbell explained that they would analyze the data they had gained from the first 90-day cycle, and collaborate with the grade level and vertical groups, and would determined what worked and what needed to be changed to further enhance the educational learning opportunities for their students.

The principals and their respective staff members, parents, and students were commended on their efforts. Ms. Garcia announced that the item was for discussion only; no action was needed.

10. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Eloy Giron: LLS Board Scholarship Procedures

Ms. Garcia stated that the next two items were items requested by board members for discussion. She then turned it over to Mr. Giron.

Mr. Giron stated that the he had asked for the item to be put on the agenda was because he thought they gave of their salary towards these scholarships, then asked if that was correct? Or a portion? He was told it was $25 per check. Mr. Giron stated that they made like $26 a month. It was a scholarship that had their name to it.
10. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Eloy Giron: LLS Board Scholarship Procedures (Continued)

He said he would like to see the board members be involved more in the selection process from cradle to grave on this one. Mr. Giron said he knew that they probably got to see two or three recommendations. He would like to see all of the applicants. That was his thought process. He didn’t know of those guys felt, but if it was their name on there, he wanted to be more involved with it. He asked how many did they usually get? How many people applied for the school board scholarship and was it for $500 a piece? And how many were they given – one from each school?

Dr. Romero stated that there was an application process for the scholarship that previous boards had implemented to support and encourage students to become educators. There was certain criteria on the application and when students were able to meet the criteria, they could apply for it? Currently, $25.00 was taken from their check bimonthly for that purpose.

The Executive Assistant clarified the process and procedures. Once the Board approved the resolution, an email listing the criteria and deadline information was emailed to the counselors. She noted that Dr. Natalie Saiz had been instrumental in ensuring the information was given to all three high schools over the years. The counselors posted the scholarship at their sites and on their web page.

The number of applications varied from two or three up to maybe seven or eight. The counselors delivered the applications to our office on the deadline date. The information from the applications, including the name, school, and study area, were entered on a spreadsheet with the board members initials beside them, just like was done on their consent sheets. The board members saw all of the applications. The board members reviewed the applications, checked off the ones they felt best met the criteria. Once determined, the Executive Assistant made certificates, and gave them to the head counselor. The names and amounts of the award were kept confidential until they were awarded at their senior awards night.
10. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Eloy Giron: LLS Board Scholarship Procedures (Continued)

She added that the awards had varied from year to year depending on the number of meetings and the amount in the account. Again, it was totally at the discretion of the board members how many were awarded and the amount of the scholarships awarded. Sometimes the board members gave $250, sometimes $500, or more, again depending on the number of applications submitted and the money available. She reiterated that the board members saw every application and the amounts given and how it was awarded was at the discretion of the sitting board, inclusive if they based the award on the applicants who best meeting the criteria, deadline, or not.

When asked when the board members stated to get the applications, the Executive Assistant explained that the deadline was listed on the application sheet, along with the criteria. The deadline was determined in conjunction with the high schools so they would they have the information available before the awards night. The notice went out once the resolution was passed in January. Last year the deadline was April 21st. On that date, the counselors had delivered the applications to our office, the spreadsheet was made, and the board members individually reviewed them.

Discussion ensued regarding the criteria and the number of applicants. It was explained that the number varied, and that the main criteria was pursuing a career in education. Clarification was given that it did not necessarily mean specifically a teacher, but maybe a physical therapist, or a specialized area, in some aspect of education.

Ms. Garcia stated that she was on the board last year when they distributed them. Mr. Giron stated that he had brought it up because it got back to him that some other people had applied and didn’t get one. He added that maybe they did not meet the criteria, he didn’t not know. He said that he was more aware of the way it was handled.
10. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Eloy Giron: LLS Board Scholarship Procedures (Continued)

Discussion ensued regarding the scholarship, and the criteria. It was suggested they could touch base on it at the workshop and decide if they wanted to keep it or make changes to it. Further discussion ensued during which Ms. Garcia asked if it would be helpful if they were given the criteria.

Mr. Giron said that would be helpful because he didn’t know if it was graded or how long it had been since it had been amended. The Executive Assistant stated she would send it to them. Ms. Garcia asked if there were any more comments? There being none, she stated that she believed getting the criteria to them would be helpful.

She then asked if Mr. Giron was good on the topic? He confirmed that he was. There being no further discussion, Ms. Garcia stated that the item was for discussion only; no action was needed.

11. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Bryan C. Smith: District Organizational Chart

Ms. Garcia stated that this was a discussion item and consideration of action requested by Mr. Smith regarding the District Organizational Chart. She then turned it over to Mr. Smith.

Mr. Smith stated that he primarily had questions in regards to the letter they got on October 14th . He was just clarifying it. He was going to state it for the record. Mr. Smith stated that he wanted to say in public that he had been incorrect. He told Dr. Romero that he had misunderstood him when he had told him his math did work. He added that he could have told him that in closed session, but he wanted to say it in public He had been incorrect., and said that was based on his informing them about the two positions Director of Personnel and the Coordinator of Personnel. He apologized for that.
11. DISCUSSION ITEM AND CONSIDERATION OF ACTION - Requested by Bryan C. Smith: District Organizational Chart (Continued)

Mr. Smith led discussion with the attorney regarding her response letter for board policies 1.91, 1.92 and 5.31 that referred to the presentation of organizational charts prior to the end of the fiscal year and positions, inclusive of any addendums, and job descriptions. He led further discussion during which he talked about being the stewards of the district.

The attorney discussed her response letter during which she stated that the budget had been approved in the spring. The organizational chart was approved as part of the budget process. She was not clear on when they were reinstated onto the Board. Ms. Staehlin then discussed the timing of the sequence of events rather than the board policy. She discussed regulatory requirements, and stated she felt at this point they needed to approve whatever the superintendent had offered to them because his budget had already been approved for the current fiscal year.

Discussion ensued on the date that the budget was due in Santa Fe, the date the board members were reinstated, and the quick turnaround that was required to get the budget documents turned in. Mr. Smith reiterated that he believed they should have had an addendum brought to them. Ms. Staehlin stated that if the changes and salaries had affected the budget, their conversation would be different.

There being no further discussion, Ms. Garcia announced that the item had been for discussion; and no action was requested or needed.

12. DISCUSSION AND CONSIDERATION OF APPROVAL TO SUSPEND POLICY: # 2.9 Policies of the Board of Education

Ms. Garcia explained that this item would allow for the suspension of three readings of a policy before consideration approval. If passed, Items #13 and #14 could be considered for approval.

Ms. Garcia called for a motion regarding the item.

Mr. Bennett moved, and Mr. Vickers seconded to suspend Policy 2.9 Policies of the Board of Education – to waive the three readings to allow for consideration of action to be taken under 13 and 14.

Mr. Smith stated that he had requested that he had requested this item being submitted for approval and the waiving of three readings.

There being no further discussion, Ms. Garcia called for a vote regarding Item # with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to suspend Policy 2.9 Policies of the Board of Education passed: 5/0 .

13. PRESENTATION OF POLICY – Second Reading AND CONSIDERATION OF ACTION TO APPROVE POLICY: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy

A brief overview of the policy was given, after which discussion ensued regarding the policy during which the board members discussed the particulars of the policy language, the timeframe to turn it in, as well as, the benefits to our students, as well as confirmation that the changes that had been discussed had been made. Mr. Smith noted that he had no problem waiving the three readings if it did good.
13. PRESENTATION OF POLICY – Second Reading AND CONSIDERATION OF ACTION TO APPROVE POLICY: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy (Continued)

Mr. Bennett moved, and Mr. Smith seconded, to approve Item #13 Policy: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy without three readings. There being no further discussion, Ms. Garcia called for a vote regarding Item # 13 with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to approve Item # 13. APPROVAL OF POLICY: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy passed: 5/0 .

14. PRESENTATION OF POLICY – First Reading AND CONSIDERATION OF ACTION TO APPROVE POLICY: #7.44 Diabetes Management Policy

Ms. Susan Chavez, Chief Student Services Officer, along with Dana Tapia, District Charge Nurse, explained that the Legislature had passed the law regarding diabetes management in school settings in 2019. At that time the District’s Charge Nurse, Jacqueline Kelly-Romero had immediately implemented developed a plan and procedures for the nursing staff to implement. The final mandated component was to have a board policy in place.

Discussion ensued regarding the details of the policy including the timeline and reasons for not bringing the policy for consideration sooner, the number of students affected, training of personnel, as well as the ability of students to self-administer medications in compliance with standing doctor’s orders, as well as, the various levels of approvals to ensure those orders were followed.

Ms. Garcia called for a motion regarding the item.

Mr. Bennett moved, and Mr. Vickers seconded, to bypass the three readings and approve Item #14 POLICY: #7.44 Diabetes Management Policy. There being no further discussion, Ms. Garcia called for a vote regarding Item # 14 with the following results: Eloy Giron – yes; Bruce Bennett – yes ; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to approve Item # 14 passed: 5/0.

15. APPROVAL TO REINSTATE POLICY: #2.9 Policies of the Board of Education

Ms. Garcia called for a motion regarding the item.

Mr. Smith moved, and Mr. Giron seconded to reinstate Policy #2.9 including the three readings of policies. There being no further discussion, Ms. Garcia called for a vote regarding Item # with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to approve Item # 15. APPROVAL TO REINSTATE POLICY: #2.9 Policies of the Board of Education passed: 5/0.

16. DISCUSSION AND ACTION REGARDING SUPERINTENDENT’S CONTRACT

This item was removed under Item #4 APPROVAL OF AGENDA.

17. FINANCE COMMITTEE ITEMS (Meeting held December 6, 2022)

A. Approval of Reports for November 2022

i. Schedule of Checks Written (Approved by Consent)
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)

B. Approval of Budget Adjustment Requests (BARS) Not Requiring PED Approval
i. 24101 Title I Maintenance BAR (Approved by Consent)
ii. 24101 Title I Maintenance BAR (Approved by Consent)

17. FINANCE COMMITTEE ITEMS (Meeting held December 6, 2022) (Continued)
C. Approval of Purchases
i. Apple Computer Inc., for Student MacBooks at CHS, LLHS & VHS, Technology Dept., 31600, 23017, 23085, 23009 & 24308 Three Mill, Activity & ESSER II
(Approved by Consent)

ii. Apple Computer Inc., MacBook Pros for Tech Staff, Technology Dept., 31600 Three Mill (Approved by Consent)

18. NEW BUSINESS: Board Member Requests for Topics for Upcoming Board Work Sessions and/or Board Meetings

Ms. Garcia announced that this item would be for topics that the board members would like to see on the next agenda, or on a future agenda. She told them that was not the only way to have an item put on the agenda, but was an additional tool.

Mr. Smith stated that he would like to schedule a closed session prior to the January 17th regular board meeting to discuss the Superintendent’s Goals, and asked to add an agenda item to the January meeting to formally finalize the goals. A brief discussion ensued after which the start time of the closed session was set for 4:00pm.

19. ANNOUNCEMENT OF MEETINGS

Ms. Garcia stated that took them to Item # 19. ANNOUNCEMENT OF MEETINGS. She added that as allowed by the NM Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of the board members would attend the same function, including those held at school sites, as well as, sports functions, conferences, workshops, and trainings. Board members would refrain from discussing and/or acting on LLS Board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act.

19. ANNOUNCEMENT OF MEETINGS (Continued)
Ms. Garcia stated that, in addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act. With that being said, Ms. Garcia announced the following meetings:
• January 3, 2023 Special Board Meeting CO Board Room 6:00 pm
(Board Reorganization)

• January 10, 2023 Finance Committee Meeting CO Board Room 3:00 pm

• January 17 2022 Closed Executive Session CO Conference Room 4:00 pm
Closed Executive Session for discussion of limited personnel issues;
specifically, the Superintendent’s goals [Pursuant to Section 10-15-
1(H)(2) NMSA] Quorum in Attendance

• January 17, 2023 Regular Board Meeting CO Board Room 6:00 pm

Ms. Garcia stated that before she called for a motion to adjourn, she would ask the board members not to leave immediately at the conclusion of the board meeting, as their signatures were needed on some of the documents. Ms. Garcia asked the board members to please bring back any flash drives they had them in their possession.

20. ADJOURNMENT

Ms. Garcia stated that brought them to Item #20. ADJOURNMENT. She then called for a motion to adjourn the meeting.

Mr. Smith moved, and Mr. Bennett seconded, to adjourn the meeting. There being no discussion, Ms. Garcia called for a vote with the following results: Bruce Bennett – yes; Eloy Giron – yes; Bryan C. Smith – yes; P. David Vickers – yes; and Tina Garcia – yes. Motion to adjourn passed: 5-0.

The meeting was adjourned at 7:40 pm.

Approved this 17th day of January 2023.

Tina Garcia, Board President

Bruce Bennett, Board Secretary
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