Minutes November 29, 2022 Regular Meeting

Minutes November 29, 2022 Regular Meeting
Posted on 12/14/2022

LOS LUNAS SCHOOLS BOARD OF EDUCATION
NOVEMBER 29, 2022
REGULAR MEETING

1. CALL TO ORDER

Ms. Garcia called the Los Lunas Schools Board of Education meeting to order at 6:00 pm.

Ms. Garcia welcomed those who were participating in the board meeting in person and those watching the board meeting via livestream on YouTube. Ms. Garcia added that, as a reminder, the link to the meeting was on the District’s webpage, under the Board of Education page. She added that the streaming would run through the end of the meeting, and, in the event there was a disruption in the audio portion, she would pause the meeting until it was reestablished.

LLS BOE Members Present: Tina Garcia, President
P. David Vickers, Vice President
Bruce Bennett, Secretary
Bryan C. Smith, Member
Eloy Giron, Member

Administrators Present: Brian Baca, Deputy Superintendent
Susan Chavez, Chief Student Services Officer
Dr. Deborah Elder, Chief Academic Officer
Andrew Saiz, Chief Personnel Officer
Sandy Traczyk, Interim Chief Finance Officer
Cathy Chavez, Dir. of Special Programs
Karla Dow, Dir. of Assessment Innovations & Accountability
William Hays, Dir. of Educational Technology
Alicia Himes, Dir. of Professional Learning Innovations
Katherine House, Dir. of Elementary Learning Innovations
Mary McGowan, Dir. of Special Education
Michelle Romero, Dir. of Purchasing
Carlos Castillo, Interim Dir. of Finance
Elena Trodden, Dir. of Language Learning Innovations
Dr. Natalie Saiz, Dir. of Support Services
Clair Toledo, Principal, Los Lunas Opportunity Schools
Paul Carder, Principal, Los Lunas High School
Deanna Herrera, Principal, Bosque Farms Elementary
Diedra Martinez, Principal, Desert View Elementary
Eric Tiger, Principal, Los Lunas Elementary

1. CALL TO ORDER (Continued)

Administrators Present: Amy Viramontes, Principal, Peralta Elementary
Venessa Tregembo, Principal, Sundance Elementary
Monica Rivera, Principal, Tomé Elementary
Chelsea Servantes, Asst. Principal, Valencia High School
Edric Chavez, Asst. Principal, Los Lunas Middle School
Michelle Coffin, Asst. Principal, Valencia Middle School
Lisa Begay, Asst. Principal, Ann Parish Elementary
Teri Gough, Asst. Principal, Katherine Gallegos Elementary
Matt Pendrak, Asst. Principal, Los Lunas Elementary
Edward Ramirez, Asst. Principal, Sundance Elementary
Sheresa Jaramillo, Asst. Principal, Valencia Elementary

Others Present: Roxie DeSantiago, Esq. Walsh Anderson
Colleen Martinez, VIP, Inc.
Brian Sanderoff, President, Research & Polling, Inc.
Laura, Benck, Research Analyst, Research & Polling, Inc.
Makayla Grijalva, Valencia County News Bulletin
Approximately 20 additional individuals were in attendance.
A range of 30 – 44 individuals watched via live streaming.


2. ANNOUNCEMENT OF MEETING

Ms. Garcia asked Dr. Romero to announce the meeting. Dr. Romero reported the meeting had been announced in accordance with the LLS Open Meetings Resolution, and, it was a legally constituted meeting of the Los Lunas Schools Board of Education.


3. PLEDGE OF ALLEGIANCE: Sophia Castillo – Los Lunas Elementary; and Rohan Patel – Sundance Elementary

Ms. Garcia announced that they had two students in attendance to lead the Pledge of Allegiance: Sophia Castillo from Los Lunas Elementary; and Rohan Patel from Sundance Elementary.

4. APPROVAL OF AGENDA

Ms. Garcia asked Dr. Romero if there were any changes or deletions to the agenda. Dr. Romero stated he did not have any changes. Mr. Vickers asked for one change. He asked that Item #9. PUBLIC COMMENT be moved before Item #7 APPROVAL OF CONSENT ITEMS.

Mr. Smith asked Mr. Vickers why the request was being made … was it because they had a request to address the Board. Mr. Vickers stated he thought it made more sense for it to be there.

Ms. Garcia called for a motion regarding the approval of the agenda. Mr. Vickers moved, and Mr. Bennett seconded, to approve the agenda as submitted but with Item #9 PUBLIC COMMENT (In Accordance with Board Policy 2.8.8 Public Address to the Board) being moved up before Item #7. APPROVAL OF CONSENT ITEMS
Ms. Garcia asked if there was any discussion before she called for a vote.

There being none, Ms. Garcia called for a vote with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. The motion to approve the agenda as amended passed: 5/0.

* Note: Numeration changed as needed due to action taken.



5. RECOGNITIONS -Above and Beyond Recipients: Joshua Lopez - Los Lunas
Elementary; and Shandin Thinn - Sundance Elementary

• Eric Tiger, LLE Principal, presented his school’s Above and Beyond Award to Joshua Lopez.

• Venessa Tregembo, SE Principal, presented her school’s Above and Beyond Award to Shandin Thinn.

6. RECOGNITION OF DISTRICT: Coach Mike Baca on Behalf of the Pop Warner Football and Cheer Programs

Dr. Romero stated that he would like to introduce to everyone the Los Lunas Tigers Pop Warner Football and Cheer Association. The 11U Blue Team was the Southwest Pop Warner Regional Champions, and recently defeated the Colorado Vikings 7-0 at Valencia High School. They were one of just eight teams from across the U.S. competing at Nationals in Orlando, Florida starting that next weekend and, the FIRST team to represent New Mexico at Nationals. The 9U football team defeated Alamo City 20-7 in Mansfield, Texas to win the Regional Championship…and the three Pop Warner Cheer Teams took second place at Regionals and have qualified for Nationals. Dr. Romero then introduced Mike Baca, president of the Los Lunas Pop Warner Association, and the coach of the 11U Blue Team.

Coach Mike Baca and members of the football teams presented a plaque to Dr. Romero and the District for their ongoing support of Pop Warner Football and Cheer Programs by allowing them to use District facilities.

The board members and Dr. Romero individually commended the coaches, players, and parents. Mr. Giron asked if it could be watched. Coach Baca stated it would be streamed on Facebook, and added that they would send the link to Dr. Romero.

BREAK
Ms. Garcia called for a break at 6:20 pm for pictures and to allow parents and students to leave if they chose.

REGULAR SESSION
Ms. Garcia called the meeting back into regular session at 6:23 pm.

*7. PUBLIC COMMENT (In Accordance with Board Policy 2.8.8 Public Address to the Board)

Ms. Garcia stated that there was one individual who had asked to address the Board. Mr. Alan Roes stated it was his first time addressing the Board. He said that he had four daughters who attended Sundance Elementary. He stated that he wanted to address regarding an item that was on the agenda, that being Item #14. regarding public comment. He said they would be taking action and he wanted to voice my support for the changes that were being proposed to allow public comments on anything that the public deemed necessary to bring to the Board. Mr. Roes said that he was in favor of the proposed changes. There might be times when it might be necessary to make comments to the Board and/or bring things to their attention, not to sway their vote, but just to make comments and it wasn’t always practical or an easy process to get it on the agenda . Mr. Roes stated that those he had spoken to were in favor of the change, too.

Mr. Roes was thanked for his comments.


*8. APPROVAL OF CONSENT ITEMS


Ms. Garcia called for a motion.

Mr. Vickers moved to approve the all of the action items on the agenda listed by consent with the following exceptions: Item # 13. PRESENTATION OF POLICY – First Reading: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy; Item # 14. CONSIDERATION OF ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board - Third Reading; Item # 15. APPROVAL TO UNTABLE ITEM (Tabled at October 25, 2002 Meeting); APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review; Item #16. APPROVAL OF RESOLUTION: #2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review; Item #17.APPROVAL OF ELECTION BOUNDARY OPTION; and Item # 18. A. i. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022) Approval of Reports for October 2022 Schedule of Checks Written; and #18. D. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022) Approval of General Contracts: Approval of Award for RFQ 2023-002-HR for Purchase and Disposal of Used Technology Equipment.


*8. APPROVAL OF CONSENT ITEMS (Continued)

Mr. Smith seconded the motion with the amendment to remove #18 D from the exceptions. Mr. Smith stated that he had spoken to a staff member before the meeting started and his questions were answered so he was fine with Item #18. D. being consented.

Ms. Garcia confirmed with Mr. Vickers that he was fine with the revision of his motion regarding the consent items with the exception and amendment as stated by Mr. Smith. Mr. Vickers confirmed that he was. She said they had a motion and a second to approve all of the items on the action items by consent with the exception of: Item # 13. PRESENTATION OF POLICY – First Reading: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy; Item # 14. CONSIDERATION OF ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board - Third Reading; Item # 15. APPROVAL TO UNTABLE ITEM (Tabled at October 25, 2002 Meeting); APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review; Item #16. APPROVAL OF RESOLUTION: #2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review; Item #17.APPROVAL OF ELECTION BOUNDARY OPTION; and Item # 18. A. i. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022) Approval of Reports for October - Schedule of Checks Written.

Ms. Garcia stated that, for the benefit of the audience, all item agendas had been reviewed by the board members individually. Consent items were the action items on the agenda presented by the Superintendent and the staff for approval. If no discussion had been asked regarding those items by any of the board members, those items could be submitted for approval by one motion or vote.

There being no discussion, Ms. Garcia called for a vote regarding the consent items with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith - yes; and Tina Garcia – yes. Motion regarding the consent items as submitted and as amended passed: 5/0.



*9. APPROVAL OF MINUTES

A. October 25, 2022 Closed Executive Session (Approved by Consent)

B. October 25, 2022 Regular Board Meeting (Approved by Consent)



10. SUPERINTENDENT’S REPORT

A. Student Representative Report: Abygail Jaramillo, Century High School

Dr. Romero stated that they had a number of things they were going to be talking about that evening with the celebrations. But one of his favorites was when they had a student representative. He introduced and welcomed Abygail Jaramillo, Century High School’s Student Representative.

Abygail thanked the members of the Board and Dr. Romero for allowing her to speak to them about Century High School. She stated that she had two sweet girls; her eldest, Claudia, and her younger one, Adileen. They both stay in the school nursery. She said she was very glad they had that nursery. It was a lot of help, that not many schools had. Abygail said she felt very secure that the babies were safe, and she was safe in school. After becoming a mom, she realized the hard work parents did for their children. Cooking, cleaning and being a full-time single parent took a lot of work and time. She was very thankful she had her family for support including her Mom, Grandma, her older sister and her brother Joseph. They were very supportive in her schooling and the children. She added that she like to spend time with her family and close friends. She was very lucky she had been given such supportive and loving people. After having her daughters, she realized that the most important thing in life was family.

Abygail stated that the school had a good learning environment, and while she had been at Century, she had made new friends with students and teachers. She’d done well in her schooling, and it made it easier to stay focused when she had a good environment and teachers who were available to help with schooling.



10. SUPERINTENDENT’S REPORT (Continued)


A. Student Representative Report: Abygail Jaramillo, Century High School (Cont.)
The students at CHS had been able to make many different memories as classmates doing a lot of activities such as spirit week, in which her favorite day was Dress As Your Teacher Day. They’d also had Pink Day in honor of breast cancer awareness.
Abygail reported that for just that semester, the students had achieved a grand total of 215 credits, and they still had three more weeks to go. She herself had accomplished her junior year at Century in four months. Ms. Dutchover, the GRADS teacher, had helped her with a lot. She had helped many other students like her graduate. She had also been doing fundraising for their 2023 prom at the Isleta Casino. They had sold pickles which a lot of the students had enjoyed, as well as drinks and candy.

Abygail stated that they had started a “do good” program which was when a student went above and beyond to help another student or teacher. Whenever a student did a good deed, they got a pass to get a small prize. Abygail stated that they’d also have an art competition, and the winners had their drawings put up in the library and also earned a certificate for a burrito from Burritos Alastante. Abygail thanked the Board and Dr. Romero again for letting her speak to them about Century High School.

The board members individual commended Abygail on her report. Mr. Smith stated that her journey was not textbook but it was remarkable. Being a parent was a full time job, and being a parent was a full-time job, and they felt blessed to have a school like Century High School in our District. Mr. Smith stated that he had been there and he knew the type of teachers that worked there, and the care that went into educating all of the students there. He said they had discussed this a long time ago when they were bringing Century in about how important it was to provide that opportunity for them. Mr. Smith stated that he was really glad that she got to be so close to her kids every single day that she was at school. At the end of the day, she was going to graduate with a diploma from Los Lunas Schools and she was going to have every opportunity that any other person, regardless of where they graduated from, had. Mr. Smith added that from the sounds of what she’d said and what he’d read, there was nothing that was going to stop her from accomplishing any goal she had – he’d just met her and he was very proud of her.

10. SUPERINTENDENT’S REPORT (Continued)


A. Student Representative Report: Abygail Jaramillo, Century High School (Cont.)

Mr. Bennett congratulated Abygail on making the choice to go back to school. He said he was sure it was very hard, but he was glad that she did that.

Mr. Vickers said he just wanted to say that Abygail was the story of Century High. The accomplishments she’d made, she was the face of Century High, and what was being accomplished there.

Mr. Giron stated that he wanted to say something, but wanted to make sure he said it right. They had kids that they recognized. They’d had baseball players a couple of months ago. But, hearing her story, her facing challenges right away. Mr. Giron said that usually, it had to be somebody older than a person to be their hero, but Abygail was his hero.

Ms. Garcia stated that she connected to Abygail more than she knew. She had courage and strength that a lot of high schoolers didn’t have. She told Abygail that she was just as good, just as talented, and just as strong. What she was going to bring to the community was something even greater and better, and for that, Ms. Garcia said she was so thankful that they talked her into going back to school and that Abygail saw the importance of getting a diploma. Ms. Garcia stated that there was a big world out there and she was going to change it. Ms. Garcia stated that she was very thankful for Century High School. She was very thankful for the work that the teachers and the staff do because it was a nontraditional environment that you were learning in and was going to graduate. Ms. Garcia congratulated Abygail and Century. Abygail was a product of their school and they were are all so proud of them.

B. School Reports and Recognition
i. Los Lunas Elementary: Eric Tiger, Principal

Dr. Romero invited Eric Tiger, Los Lunas Elementary Principal to come to the podium. Mr. Tiger thanked the board members and Dr. Romero for the opportunity to speak to them about Los Lunas Elementary. He then introduced his Assistant Principal, Matthew Pendrak, and recognized the staff members and students in the audience.

10. SUPERINTENDENT’S REPORT (Continued)


A. School Reports and Recognition
i. Los Lunas Elementary: Eric Tiger, Principal
Mr. Tiger and Mr. Pendrak then then gave a PowerPoint Presentation during which they discussed the following topics:

Change in Practice to support their 90-day plan
• Focus on the “How” in the learning targets
• Observing and targeting data trends in iStation and iMSSA
• Teachers get 80 min/week planning and collaborative time through PLC’s and vertical meetings.

Academic Improvement (Student Centered)
• Apple Distinguished School 2022-2025
• Teachers are focusing on 50% proficiency in each benchmark assessment
• Walkthroughs/Feedback every two weeks
• ELTP (Academics, Social, Physical)
• Vertical Meetings (data focused)
• Karla Dow and Greg Howell, Trainers

Parent / Family Communication of Goals
• T.I.G.E.R Dads
• Parent Core Team/Title I Mtg
• PBIS Assemblies (Inclusive of Data goals)
• Events (Fall Fest, Turkey Bingo, Courtyard of Lights)
• LLE Monthly Building/Teacher Newsletters
• Tigers After the Bell Pawdcast, Homework Diners

10. SUPERINTENDENT’S REPORT (Continued)

B. School Reports and Recognition
i. Los Lunas Elementary, Eric Tiger, Principal

Discussion ensued during which the board members commended Mr. Tiger and his staff on receiving in being named an Apple Distinguished School, the programs of their school including the T.I.G.E.R dads who provided any extra set of eyes, Mr. Tiger’s Podcast with 57 followers, and their ongoing commitment to the students of LLE.

ii. Sundance Elementary: Venessa Tregembo, Principal

Dr. Romero invited Venessa Tregembo, Sundance Elementary Principal, to come to the podium. Ms. Tregembo thanked the board members and Dr. Romero for the opportunity to speak to them about Sundance Elementary. She then introduced her Assistant Principal, Edward Ramirez, and recognized the staff members and students in the audience.

Ms. Tregembo and Mr. Ramirez then then gave a PowerPoint Presentation during which they discussed the following topics:

Change in Practice to support their 90-day plan
• School-wide master schedule for ELA, Math & Science
• Application of task analysis
• Coaching and feedback sessions
• Learning targets

Academic Improvement (Student Centered)
• SEL professional development
• Communities of practice
• Student data binders

Parent / Family Communication of Goals
• “Tiger Tracks” Family Focus Question
• Goal sharing
• Celebration of achievement of goals
• Extended learning clubs

10. SUPERINTENDENT’S REPORT (Continued)

B. School Reports and Recognition

ii. Sundance Elementary: Venessa Tregembo, Principal (Continued)

Discussion ensued regarding the presentation including the 22 clubs offered as part of their ELT program and the strong parental participation. Ms. Tregembo and Mr. Ramirez, along with their staff, were thanked for their report.


B. Report on Community Survey

Dr. Romero stated that the last thing he had on his report was the results of the community survey. He said that as the board members had seen, they had wonderful outcomes, there were wonderful thing happening in the classrooms from the moment the students arrived and through the entire day. He noted that some of the behind-the-scenes that not everyone saw was how much planning was involved. Everything that they’d heard that night. That planning really consisted of them having good information and talking with teachers, principals, the community, parents, talking with the school board, and talking with the school leaders. They gathered all that information to see if they were driving in the right direction. What we did here was they asked and went out to our community to get some information that they thought they needed here to make sure, one, were they spending our time, resources, or knowledge in the right direction? And also, were they missing some things they could make sure they could ship some of that energy and some of those resources to other areas? With that, he said he wanted to get them kicked off on a report they had on our community report, and invited Dr. Elder to speak.

Dr. Elder stated that they were always looking to get community input so getting a survey this fall was a great way for them to start the year to get input on a large scale from parents and from employees on their perception of current performance, as well as, helping them to prioritize their initiatives. They wanted to do so in a way that ensured confidentiality, so it was important to have an external agency conduct the survey for us.

10. SUPERINTENDENT’S REPORT (Cont.)

C. Report on Community Survey (Continued)

Dr. Elder stated that there was no better in New Mexico than Research and Polling. Research and Polling was a company that had been in New Mexico for a very long time. They were very well established and very highly respected in our community and state, so they contracted with Research and Polling. The president was there to share the results with them that evening. She noted that the Board would be the first to see the results. She added that the results would be shared widely within our community, would be available on our website and they would be completely transparent. From there, our administrative team would analyze the results and would really dive into what our community told them in the survey and help them to drive future initiatives and establish priorities. With that, she said she would like to welcome Brian Sanderoff, the President and Laura Benck, research analyst, from Research and Polling. She noted that Mr. Sanderoff had been instrumental in the process and had been wonderful to work with.

Mr. Sanderoff said he would like to talk about the methodology that they used to communicate with parents and to communicate with employees. He said that they had been at many board meetings and said he was so impressed with the positivity there and how inspirational it was for him, somebody from Albuquerque, who went to school board meetings throughout the state of New Mexico. Some of them were very official - very stodgy. To hear the way they supported the students, faculty, and staff, was very inspirational for him. He said he was glad that he’d had the opportunity to see it.

Mr. Sanderoff stated that the survey was another way of getting feedback, besides having board meetings and hearing from the public. What they heard from the public and public comments, and what they had learned from experience also, was that sometimes they just heard the squeaky wheels and comments.






10. SUPERINTENDENT’S REPORT (Cont.)

C. Report on Community Survey (Continued)
He said that other times, they would hear from people who had very positive things to say. There’s nothing like going out there and giving all the parents, all of the primary contacts of a student, whether it be a parent or guardian, primary contacts, or all of the employees an opportunity to participate in this survey. That was another way of doing it. If they got a pretty good response rate and they heard from a lot of people, they could feel somewhat confident that the results might represent the entire group of employees, the entire group of parents. So here, the research objective was as they said, it was what parents and employees believed should be the biggest priorities for Los Lunas Schools and also determined how well they were doing with performing in various areas.

Mr. Sanderoff stated that the report of the survey was 134 pages, and that it would be available to them. For their purposes that evening, he would give them an executive overview that summarized their findings. He then gave a PowerPoint Presentation during which he covered in detail the methodology, individual questions and major findings.

METHODOLOGY
• Research Objectives:
Determine what parents, employees, and those who are both parents and employees, believe should be the biggest priorities for LLS when planning for the future, as well as, determine how well LLS was performing in various areas.

• Data Collection Method:
Online surveys emailed to the primary contact of students and to all employees with an available email address.

• Total Sample Size:
Parents (n=756)
Employees (n=370)
Parents and Employees (n=223)

• Field Dates:
September 27th – October 10th, 2022


10. SUPERINTENDENT’S REPORT (Cont.)

C. Report on Community Survey (Continued)

MAJOR FINDINGS

• Pandemic Impact at LLS
Few felt LLS did a poor job navigating the pandemic, while the majority had positive to mixed feelings. He said that given the impact the pandemic has had on education, it was not surprising the majority of parents and employees felt students fell behind.

• Priority Levels at LLS
Both parents and employees rated the safety and security of schools as the highest priority.
• The vast majority of parents agreed law enforcement/SROS on campus increased feelings of safety.

Parents placed high priority on academic programs, specifically career and technical education programs.
• However, just one-third thought their children were competitive with other students nationwide, and just one-quarter agreed the LLS did a good job preparing students for college/career readiness.

• Communications
Communication could be improved - 65% of parents said more communication with parents was needed.

• Parents and employees were divided on the district’s job performance of communicating its plans, goals and progress, the district being open and honest, and the district seeking public input.

• However, half of parents agreed LLS did a good job keeping them Informed of their child’s progress/needs (only 23% disagree).

While word-of-mouth is a popular source of information for some, the Remind App and direct communications from LLS, including social media, should be utilized to enhance communications with parents and employees.


10. SUPERINTENDENT’S REPORT (Cont.)

C. Report on Community Survey (Continued)

Discussion ensued regarding various aspects of the survey results, how demographics was used, the classification of respondents, percentage of respondents, who was most likely to respond to surveys, and future surveys.

In response to the questions, Mr. Sanderoff reported that the demographics question was placed at the end of the survey instead of the beginning of the survey, and that it did not affect their responses, nor were demographics used in the report of responses. Mr. Sanderoff reiterated that they used three groups – parents, employees, and parents who were also employees. Mr. Sanderoff stated that primary contact per families was used for consistency and noted that the percentage of responses was actually higher as some families had students in more than one school. As to the question about who responded more readily, Mr. Sanderoff stated that the parents who were most engaged in their student’s learning and the schools, whether positive or negative, were most likely to respond.

Mr. Sanderoff suggested that they consider conducting another survey in two-three years. Depending on how everything played out in the district such as growth levels, contributions. Maybe they would feel that they’d made some vast improvements and they wanted to check the pulse, all of those things could be taken into account on the timing, but he thought every two years was about the right timeframe. The board members individually agreed that another survey be conducted in about two years. Mr. Sanderoff provided various suggestions how to encourage even more participation in the next survey.

Mr. Sanderoff reminded the board members that this was just a brief summary; there was a 100-page report that went with it. Mr. Sanderoff and Ms. Benck, were thanked for their assistance with the survey, and for breaking down the results so thoroughly. Dr. Elder was also thanked for her assistance.

Ms. Garcia announced that the item was for informational purposes only. No action was needed or warranted.

11. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - District Organizational Chart

Mr. Smith said he didn’t see Ms. Archuletta - Staehlin so was assuming she was not in attendance. He had wanted to address the legal opinion that she gave on the district organizational chart. Ms. Garcia responded that she didn’t have an answer for him but agreed that they’d had a workshop available to the Board members where the superintendent was to provide his organizational chart. He was right it had never been put on the agenda. Without her being there, she couldn’t answer that question regarding her advice but they could put in on the agenda for the December meeting and have the conversation then.

Extensive discussion ensued regarding the organizational chart, during which Mr. Smith spoke about being transparent, changes that had been made, and administrative salaries. He stated for the record that he wanted to stress that he had zero problem with who Dr. Romero placed in those positions. That was not his job to do that. His job was to make sure that they were fiscally responsible. In my opinion, to be fiscally responsible, we have to have that organizational chart in front of us and it had to be explained why they were spending the money that were spending. He said he would like at a minimum, to have Ms. Staehlin there so they could discuss why they were not following their board policies. It was voted on and now it had changed.

Discussion ensued regarding the request. Ms. Garcia pointed out that there had been am open work session during which the organization chart was discussed. Further discussion ensued whether it would be a discussion item. Mr. Smith asked that it be an action item until someone could tell him why they didn’t have to follow policy. He agreed that they’d had a work session but they couldn’t vote in a work session.

Mr. Giron asked them to explain the methodology. Were they saving money here? Because he didn’t get it? He hadn’t seen any adjustments requests. Dr. Romero explained that the budget didn't have any adjustments. He explained that they had a coordinator position in the personnel office that included salary and benefits. The range was between $70-75,000. The position was not being filled so the there was a savings. The move from a director position to was about a $25,000 so there was a net savings of about $50,000. Discussion ensued during which Mr. Smith interjected that he didn’t see there was a savings.

11. DISCUSSION ITEM: Requested by Board Member Bryan C. Smith - District Organizational
Chart

Dr. Romero explained that they went through it during the budget process that was approved by the Board. He was now being told that he was not following the Board policy, and he didn’t agree with that. He said he was following the Board policy. The had gone through the entire process with the Board to approve that, and the math did work. And the math does work. He further explained that policy was in place that had him outline his administrative outline of the district in general terms.

Discussion ensued among the board members regarding the process, the policies, budget, the organizational chart, and the salary increases. Mr. Smith stressed it had nothing to do with the personnel. He thought the position was a tremendous fit, but stated that he believed that changes to the organizational chart had to be done in public and he wanted someone to explain to him why they weren’t doing that

Further discussion ensued during regarding the absence of the attorney, the request to have her at the next meeting, and policies that need to be looked at. Ms. Garcia stated that they had a proposal for resolution coming up that for discussion that would help them incorporate some policies that they were not doing, including policies that were outdated, policies that had fallen by the wayside. She added that they were in the middle of a policy review that should also help with them.

Ms. Garcia stated that it sounded like there was consensus that the item should be place on the December meeting, and asked Dr. Romero to contact the attorney to see if she could attend the meeting.

12. DISCUSSION ITEM: Requested by Board Member P. David Vickers - Update Regarding Policy Committee


Mr. Vickers stated that at the last meeting an ad hoc committee had been established and he asked if anything had transpired since then.

Mr. Smith led discussion regarding the committee members. He questioned the make up of the committee and how the members were chosen. He added that he was not intimidated by anyone they chose to put on it, but questioned why it was not opened for volunteers. Dr. Romero responded that he’d been asked to provide recommendations and had done so. He included personnel, a parent, the union , and would invite other departments to attend as needed when there areas came up. Mr. smith stated that he felt Mr. Kennedy would do a hell of a job and they would do it to the best of their abilities. Seventy-two of the 80 districts utilized the service and he had a lot of trust in him.

Further discussion ensued regarding the process, and a suggestion was made to add another board member to the committee. After a brief discussion, the board members all stated they felt Mr. Vickers would be an excellent choice to serve on the committee. Mr. Giron added that he and Mr. Vickers were on polar opposites on some things but felt he would a very neutral and was an excellent choice When asked, Mr. Vickers agreed to sit on the committee.

It was further suggested that there be an ongoing agenda regarding this once the schedule was established. Mr. Smith was asked to provide the information regarding the meetings as they would need to be announced.

Ms. Garcia announced that the item was for discussion only; no action was needed.





13. PRESENTATION OF POLICY – First Reading: #6.31 State of New Mexico Diploma of Excellence State Seal of Bilingualism-Biliteracy


Dr. Romero stated that they had never been able to graduate students with the bilingual seal for reading and writing in a second language before. They now had the possibility of doing that but before that could happen, the State required that a policy be in place. He added that the deadline to have the policy in place was February, which with three readings they could make the deadline.

Director of Language Learning Innovations. Elena Trodden discussed the proposed policy in depth, including what the requirements would entail. Discussion ensued regarding the policy, the languages that it encompassed and the positive outcomes for our students’ futures.

Mr. Vickers asked if there was a possibility to expand the certification beyond Spanish and Tewa for students who came from another country. Discussion ensued regarding what they would do as far as a review panel would look like if there were no one in the district fluent in that language. Dr. Romero stated that they had good relationships with higher education, and could utilize them if needed. Discussion ensued regarding a line to the policy to that end to read: In the absence of staff and/or community members proficient in the language, the District will utilize outside resources to fill the panel.

Discussion ensued regarding the policy with each member stating their support of the policy, and the suggestion was made to waive the three readings at the next meeting to expedite the approval process.

Ms. Garcia announced that the item was for presentation only; not action was needed or warranted at that time.

14. CONSIDERATION OF ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board - Third Reading


Ms. Garcia turned it over to Mr. Smith who turned it back to the board members. Ms. Garcia stated that this was third reading of the policy and as such it was up for consideration.

Extensive discussion ensued regard the policy that had been submitted. Mr. Smith stated that he just wanted to tell those who had taken the time to read both policies, both proposed changes to the policies, that one as well can be voted on, it should be more appetizing for some of them, rather than the changes that he made to 2.8 and 2.9.1. He said he preferred that one because it ran through the legal channels and he took the time to answer everybody's questions that they had. So there were a couple of options. If there was more conversation, that as going to be had, he wouldn't have a problem doing it. He then gave an overview of the proposed changes from the original one, to the one edited by Ms. Gallegos, as well as, the one in the policy handbook by Mr. Kennedy. The biggest change was allowing people to speak about items not on the agenda. They would still be governed by the rules of what they could discuss. The difference between the one from Mr. Gallegos and Mr. Kennedy was shortening the speaking time to three minutes instead of five. He had spoken to Mr. Kennedy prior to the start of the meeting as well.


Mr. Smith moved and Mr. Giron seconded to approve Item # 14. POLICY #2.8.8 - 2.8.9.1: Public Address to the Board - Third Reading as submitted.

An extensive discussion ensued during which the board members discussed their opinions regarding the proposed changes. Ms. Garcia stated that, as she’d said before, she felt that they had a good policy in place. People were allowed to speak to the board members and there was a process in place for them to do so. Their contact information was online and they could speak to them when they saw them at stores or wherever they saw them as well.




14. CONSIDERATION OF ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board
- Third Reading (Continued)


Mr. Vickers stated that he had reviewed all the policies in depth and he felt that there was a policy in place and that they would be discussing Mr. Kennedy’s policy later on during the manual review. There was a process for speaking to the board on topics, and he felt that opening up public comment to all subjects was not something that needed to be done in a board meetings. That was something that could be done in a town hall setting, and felt they should keep the current policy in place.


Mr. Bennett stated that he spoke to people all the time– at stores. He did his own survey and asked them about their opinion and that there were about fifty – fifty on what they thought about it. Most people felt they were doing a good job. He added that if problems were brought to his attention, he referred them to the superintendent. An extensive discussion ensued between Mr. Bennett and Mr. Giron regarding discussions had with people regarding public comment. Point of order was called
to have discussions go through the chair.

Mr. Giron spoke about a conversation he’d had with an employee that afternoon who’d said they weren’t in Russia or China or North Korea and didn’t understand why they restricted public comment.
Mr. Giron said he couldn’t believe the pushback and was ashamed that it was taking so long.

Mr. Smith stated he agreed with Mr. Giron. He then discussed the timeline and steps he’d taken over the past six months. He’d done everything he could despite the delay tactics he thought they’d done. They could represent the few, but he represented the many and had done so for eight years. It was their school district, their children. They paid their taxes. They were telling them to pay their taxes then here’s your money now don’t come back. He apologized profusely to the staff and to the public and to everybody that thought it was a good idea to everybody who believed that they were part of something that thy were not letting them be a part of. I apologize profusely. He could not outweigh the few.


14. CONSIDERATION OF ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board
- Third Reading (Continued)

Ms. Garcia stated she’d heard from people in our district, parents, she’d heard from employees. One of the things she’d always been able to do, and she encouraged and had always done herself, was get as much training and learning regarding her position. She’d been to just about every meeting and every conference and every group setting that there was workshop or otherwise to talk about the role of what this Board did and it was the business of this Board. Every single time that it was highly recommended by all of those that give recommendations that they not open it up to just anybody. She added that they had a policy that allowed public comment for anything on the agenda. They were not shutting anybody out, and if they were talking about it, if it is something they were considering any member of the community could come up and talk to us about those items. They published the agenda the News Bulletin and they put it up on the postings. It was on the webpage. They were not shutting anybody out of this room. Ms. Garcia stated that she resented his comments. It was not a fair or truthful statement. But having said that, there was business this Board had to do. They were required to do certain duties. It could be distracting if they opened it up the meeting to things that were not the business of the Board. When they were talking to parents, and when they were talking to staff, they needed to remember that there was a chain of command and a process that disgruntled parents/staff had, and also for those parents/staff that wanted to highlight or commend somebody. The members should tell them how to go about doing that. Again, there was a process for that. She believed they should follow that process, and she didn’t want to take away from that.

Ms. Garcia stated that they had a motion and a second and would call for a vote.


Ms. Garcia called for a vote regarding Item #14 ACTION FOR POLICY #2.8.8 - 2.8.9.1: Public Address to the Board - Third Reading with the following results: Eloy Giron – yes; Bruce Bennett – no; P. David Vickers – no ; Bryan C. Smith – said he spoke for the many – yes; and Tina Garcia – no . Motion to approve Item # 14 did not pass: 3/2.



15. APPROVAL TO UNTABLE ITEM (Tabled at October 25, 2002 Meeting) APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review


Ms. Garcia called for a motion regarding the item.

Mr. Bennet moved, and Mr. Vickers seconded to untable Item # 15 (Tabled at October 25, 2002 Meeting) APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review as submitted and bring it forth for discussion. There being no further discussion, Ms. Garcia called for a vote regarding Item # 15 with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to approve Item # 15 passed: 5/0.


16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review

Ms. Garcia stated that Ms. Gallegos was unable to attend the meeting, but she had sent a representative from their law firm to answer their questions. Roxie DeSantiago stated that she worked directly with Ms. Gallegos, the individual, who prepared the resolution for the Board's consideration based on conversations with various Board members. She understood that there were some questions, and she was happy to answer those questions to the best of her ability.

Mr. Smith said he had no clue about the resolution or who had asked for it. Ms. DeSantiago said she didn’t think there was any specific member but instead, it was a determination based on a series of conversations. There were some meetings and some reviews of other policies in which our office determined , after reviewing those policies, that there are some concerns about the policies exceeding the authority under the law.

16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review (Continued)

She said she wanted to step back just for a second, to put it all in context. When they had local district policies, those had to rely on the authority under the regulations which in turn relied on the authority under the statute at a state level which in turn relied upon the federal law itself. There was a hierarchy of laws and regulations. The district policies themselves had to conform with the regulations, the state law, and the federal law. She then gave example of how that would work using an ADA matter as an example.

The resolution came about as a result of something akin to that circumstance. In the state of New Mexico, they have this general law called, everybody refers to it as House Bill 212. The provisions of House Bill 212 generally set out the divisions of the rules and duties between the esteemed Board and the superintendent within the district. Those have been codified and been included into law, both in the statute and in the administrative code and both state statute and the regulations, both of those supersede what the district policy says. Their local policy cannot go against what is in the regulation or what is in the state law.

This resolution came about as a result of looking at several different local policies for Los Lunas schools in which it was determined that it was somewhat likely that some of the policies violated that regulation and that state statute that indicated what the separation was between the duties of this esteemed Board and its assigned superintendent. The resolution itself says that from this point forward, once the resolution was passed, it would be in effect until such time when the committee members finished the review of all the policies, making sure they were all in line with the federal laws, state laws and the regulations, and approved by the Board. During that interim period of time, to the extent that any of the local policies violated either the regulations or the state or federal laws, that the superintendent would act in conformance with the regulations and the state /federal laws themselves. That was what the resolution was intended to do. It was intended to ensure that in the interim period of time, while their policies were being redone, while they were working with Mr. Kennedy, while they were working with the committee, that during that time, the superintendent could act in accordance with his assigned duties under the state law and under the regulations.


16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review (Continued)

As drafted, it was primarily intended to address those issues in which the superintendent was taking action. That was why it refers to the statute 22 54 which is the duties of the local school Board. It also refers to 22 514 which is the superintendent power. That was the state law that defines what the powers are for the two entities. And finally, it refers to the administrative code , 6.2.9.9 which
in that entire administrative code, assigns the duties for both the Board and for the superintendent. The resolution was drafted and was intended to address primarily issues of personnel matters.

Mr. Giron said that they have a policy that said when a board member asked questions of an attorney, they should get a briefing, but he didn't see the briefing on that. Mr. Giron was told that an email was sent out to every single board member, and that there was full disclosure.

Extensive discussion ensued regarding the resolution and what it entailed. Ms. DeSantiago stated that HB 212 was actually pretty fairly straightforward as were the regulations and the state. The Board and superintendent each had their own duties. They each needed to stay in their own lane. When either crossed over that lane, there could be problems and there would need to be discussions. The superintendent had to make decisions on a regular basis and there had to be a level of trust whether the resolution was passed or not.

The intent of the resolution was to ensure that their actions moving forward allowed the superintendent to act according to the statute and the regulation as it currently exists, simply because the policies themselves as each of them well knew, had been out of date. It probably had not been up dated consistently since House Bill 212 passed but it is very complicated. As attorneys, they had to deal with it on a regular basis and they were learning it ourselves but understand the quandary they were in. I understand Mr. Smith’s question, but again it was an issue of trust in terms of the individual that they’d hired to act on behalf of the district.



16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review (Continued)


Mr. Smith stated his concern was that they didn’t always follow their policies, and now they were voting to have it determined which, again, was their responsibility and which was the superintendent’s responsibility by the superintendent. The process seemed to be taking away the governing duties of the Board - their approval of policies of the Board.

Ms. DeSantiago stated that the resolution did not take away any power. Because ultimately, this Board did not have the authority to create a policy that would go against the state law or the regulation. To the extent that this Board did in fact, at one point , in the past, create a policy that now violated the law and now violates regulation, and doesn't have any authority to draw that back and say, yes, we knew it is against the law but we still want to keep this authority. That in and of itself will lead to problems. So the intent of the resolution is to assist this Board with ensuring that they conform with the requirements under the statute and under the regulation … not to draw back any authority, because in truth, they should not have had that authority and they didn't have the authority to pass that policy initially.

When asked about specific policies, she stated that they did not list specific policies in the resolution. They didn't want to list the policies because they knew they district was also in the middle of the process of working with Mr. Kennedy to get all of their policies reviewed. Sometimes, all the policies were reviewed all at once and sometimes they were reviewed in stages.

What they did include was, that final paragraph that said be it further resolved wherein under that paragraph, it was incumbent upon the superintendent to review the policies and bring them forward to the Board to say …. I believe there is problem with this policy. This was an instance in which the policy itself violated House Bill 212.




16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review (Continued)

Discussion ensued regarding the resolution. Ms. DeSantiago explained that the resolution stated that they were going to follow the law, the statute, and the regulations that divided the two lanes between the school Board and the superintendent. She reiterated that the superintendent as CEO of the district was charged with interpreting the policies and if there were questions, they should talk about it. It acknowledged that the current policies, as written at the district level, may not always conform with the law and the regulation. It allowed this Board to recognize that there will be times when the superintendent may engage in actions that look like they are contrary to the policy, but yet, are consistent with federal regulation and state law.

Discussion ensued regarding whether they should be a time limit on the resolution. Ms. DeSantiago stated that they could add a line that it would be in place until the board policy review process was completed.

Mr. Smith led discussion regarding the earlier conversation regarding budget and the organizational chart. They were in charge of the budget and organizational chart so how did they protect themselves as a board. Ms. DeSantiago stated that with all due respect, she did not thing that the role of the Board was to complete an organizational chart. She then read their roles from statute:… to review and approve the annual school district budget, to acquire lease and dispose of property, to have the capacity to sue and be sued. To acquire property by eminent domain, and a whole other … She believed that creating a budget was clearly within the authority of this Board, but the organizational chart and hiring was not.

She explained that the when they approved the budget, they only approved the big line item issues. She used the example of hiring personnel. It was not a requirement that the superintendent absolutely use all of that budget allocate to hire personnel. It was within his discretion, given the budget that had been approved, to hire and fill those positions as he deemed necessary. In contrast, if he needed to go above that number, then that may require a budget adjustment, a BAR, that had to come before the Board if that was necessary. But if there was no BAR necessary, as long as if the funds were already allocated and approved, then that was within his discretion.


16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review (Continued)

Discussion continued after which Ms. DeSantiago reiterated that both the esteemed board and superintendent each had their own lanes and that they needed to stay in them. she added that again, it was a matter of trust. They had hired him and if there were issues in that area, they would need to have discussions.

A brief discussion ensued to ensure the language was added to the resolution regarding the time limit. Confirmation was given that the following statement would be added:

AND BE IT FURTHER RESOLVED that this resolution shall remain in affect until such time as the comprehensive policy review has been completed by the Los Lunas Schools Board of Education.

Ms. Garcia then called for a motion.

Mr. Vickers moved, and Mr. Bennett seconded, to approve Item #16. APPROVAL OF RESOLUTION: 2022-004 Interpretation of Board Policy Pending Comprehensive Policy Review as amended in the discussion. There being no further discussion, Ms. Garcia called for a vote regarding Item #16 with the following results: Eloy Giron – no; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – no; and Tina Garcia – yes. Motion to approve Item # 16 passed 3/2.

17. APPROVAL OF ELECTION BOUNDARY OPTION


Colleen Martinez thanked the board members and Dr. Romero. She stated that this would be the sixth meeting held to present the three options. She reported that the redistricting requirements as outlined in NM Secretary of State Election Handbook Article 3: 1-3A-7 A-C. The criteria included the following:

• It must be completed in the calendar year following the receipt of the results of a federal decennial census, each local public body subject to districting and whose governing body members were elected at the regular local election shall create or redraw districts for the local public body.

• The final option to be selected & approved by the BOE by the end of Nov. 2022 & submitted to NM SOS by Dec. 31st. Ms. Martinez noted that once the option was approved, her office had a lot of work that would need to be completed before the final submission. Part of that packet would include the approved minutes from the meeting at which the final option was selected. She knew that date would be December 13th.

• All SBM Districts should have equally balanced populations within +/-5% of the mean.

• Complies with Federal Voting Rights Act of 1965 - Minority Voting Rights

• Districts shall be composed of contiguous areas and shall be “reasonably compact”; and not split into two or more areas unless necessary to comply with federal law or to preserve communities of interest.

• Boundary Preservation: District lines should follow natural and official boundaries, such as rivers or town, and county borders where applicable.

• Does not take into consideration the voting address of candidates or incumbents, except to avoid the pairing of incumbents unless necessary to conform to other traditional districting principles.


17. APPROVAL OF ELECTION BOUNDARY OPTION (Continued)

Compliance with Federal Voting Rights Act of 1965
• Permanent nationwide prohibition on voting practices that discriminate on the basis of race, color, or membership in a language minority group (as defined in Sections 4(f)(2) and 14(c)(3) of the Act, 52 U.S.C. §§10303(f)(2), 10310(c)(3)).

o Minority Groups Include: Hispanic, Native American, African American, and Asian citizens

• Prohibits redistricting plans that “designedly or otherwise,” will “operate to minimize or cancel out” the voting strength of racial minority groups.

• Prohibits redistricting plans may dilute minority voting strength by cracking or “fragmenting the minority voters among several districts where a bloc-voting majority can routinely outvote them” or by “packing them into one or a small number of districts to minimize their influence.”

• Provides opportunities for minority voters to elect their preferred representatives.


Contiguous Areas and “Reasonable Compactness”
• Each area as nearly as practicable shall be composed of contiguous and compact areas having clearly definable boundaries.

• Each SBM Representation District is one “distinct” area without other/ or parts of other Representation Districts within it.

• A district is contiguous if one can travel between any two points in the district without crossing its boundaries.

• Compactness: Refers to the overall shape, not the overall size of the district. Can vary in size but should be “compact” in terms of shape.

Communities of Interest
• Groups with significant shared interests should be kept together.

• Preserves the core of the existing SBM voting districts and protects core constituencies, while best adjusting districts to accommodate population changes and to minimize population deviation.



17. APPROVAL OF ELECTION BOUNDARY OPTION (Continued)

Existing Attendance Zones and School Board Member Districts
• Currently, the State of New Mexico does not have any legal requirements for district boundaries to match up with School Attendance boundaries or for School Board Members to only be assigned to represent schools located within their board district boundaries.

• Parents that have children attending the LLS may or may not reside within their assigned School Board Member’s Representation Area (District). This may be for a variety of reasons such as their student(s) may have an inter-school transfers, childcare needs, economic needs, etc.

Ms. Martinez spoke about population changes from 2010 to 2020, the shift and increase in population to the west, and the current population. She reiterated that all of the districts had to be equally balanced populations within a +/- 5% of the mean with a target range between 9,469 – 10, 465 people per zone. That would mean that the voting districts would need to be shifted to accommodate the regulations.

It was noted that the presentation was the same that had occurred during the six meetings. It was further noted that there was minimal attendance at the meetings. A brief discussion ensure regarding whether the board members wanted her to go through each option or if they just wanted to ask specific questions.

Mr. Vickers asked if they could get hard copies of the options. Confirmation was given that they could do so. Ms. Garcia called for a break to allow the copies to be made.


BREAK

Ms. Garcia called for a break at 9:22 pm.


REGULAR SESSION

The meeting was called back into Regular Session at 9:27 pm.




17. APPROVAL OF ELECTION BOUNDARY OPTION (Continued)


Mr. Vickers stated that he preferred Option One of the three maps. He felt it was a more compact, geometrical figure. He didn’t care about the demographics … it looked like a more normal district. It was more contiguous and to him, it made more sense to him that is was basically a geometric figure.

A brief discussion ensued regarding the various configurations, including District 5 and the division of Sichler Road on all three options, the difference in sizes with the three options in Valencia and Peralta, future growth, and what that anticipated growth in the District would mean for future changes to the districts.

Ms. Garcia called for a motion.

Mr. Vickers moved, and Mr. Bennett seconded to approve Item #17. APPROVAL OF ELECTION BOUNDARY – Option One (1). There being no further discussion, Ms. Garcia called for a vote regarding Item # with the following results: Eloy Giron – yes; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes . Motion to approve Item # 17 with Option 1 passed 5/0.

Ms. Martinez was thanked for all her hard work. She thanked them and the staff for their assistance, and they would begin the work on her side to get the information to the State by the deadline.

Mr. Giron asked about the minutes, and was told that she would get them after they were approved at the December 13th board meeting.






18. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022)


A. Approval of Reports for October 2022

i. Schedule of Checks Written

Ms. Garcia stated that Mr. Giron had listed the item for discussion and turned it over to him.

Mr. Giron questioned checks written for transportation. It was explained that multiple items had been ordered but there had been a delay on receiving them. They had recently come in and they were paid in October. Ms. Garcia stated that they had gone over them in Finance, at which time it had been explained in detail.

Mr. Giron questioned a reimbursement check issued to Ms. Garcia and asked what it was for. Ms. Garcia explained that it was for coffee at an airport and added that it was the only reimbursement she had received for the trip.

Mr. Giron questioned where she had gone, and for what purpose. Ms. Garcia explained that she had traveled to Cupertino, California. While there, she had learned about the apple schools that had earned a distinguished award, and had learned about what that had entailed and learned about other opportunities. She reiterated that the rest of the trip, including transportation, had been covered.

Mr. Bennett moved, and Mr. Vickers seconded to approved Item #18 A. i. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022) Approval of Reports for October 2022 as submitted. There being no further discussion, Ms. Garcia called for a vote regarding Item #18. A. i. with the following results: Eloy Giron – no; Bruce Bennett – yes; P. David Vickers – yes; Bryan C. Smith – yes; and Tina Garcia – yes. Motion to approve Item # 18. A. i. Passed: 4/1

18. FINANCE COMMITTEE ITEMS (Meeting held November 15, 2022) (Continued)


A. Approval of Reports for October 2022
ii. Cash on Hand (Approved by Consent)
iii. Investments on Hand (Approved by Consent)
iv. Monthly Budget Reports (Approved by Consent)
v. Revenue (Approved by Consent)


B. Approval of Budget Adjustment Requests (BARs)
i. 31200 Capital Outlay Initial Budget (Approved by Consent)
ii. 24346 ARP IDEA B Initial Budget (Approved by Consent)
iii. 24349 ARP Initial Budget (Approved by Consent)
iv. 24118 Fresh Fruits and Vegetables Increase (Approved by Consent)

C. Approval of Purchases
i. M & J Signs LLMS Marquee 31150 – Bond
(Approved by Consent)

ii. Business Environments LLMS 7th Grade Desks & Chairs 31150 – Bond
(Approved by Consent)

D. Approval of General Contracts: Approval of Award for RFQ 2023-002-HR for Purchase and Disposal of Used Technology Equipment (Approved by Consent)


E. Approval of Deletion of Fixed Assets (Approved by Consent)

F. Approval of Indian Policies & Procedures (IPP’s) SY 2023-24 (Approved by Consent)






19. NEW BUSINESS: Board Member Requests for Topics for Upcoming Board Work Sessions and/or Board Meetings

Ms. Garcia announced that this item would be for topics that the board members would like to see on the next agenda, or on a future agenda. She told them that was not the only way to have an item put on the agenda, but was an additional tool.

Mr. Smith requested that the following items be added to the next agenda:
• District Organizational Chart discussion and approval
• Suspension of Policy #2.9 (waiving three readings)
• Consideration of Policy for Approval

• Reinstatement of Policy #2.9

Mr. Giron stated the board members donated $25.00 from every check to go to board scholarships and he wanted to make sure they had input on how they were awarded. He said he thought the board members needed to see all of the applications.

Discussion ensued during which Mr. Giron was asked for clarification on what it was he wanted to be put on the agenda. He said he wasn’t sure yet, but they still had 30 days. It was explained that the next meeting was on December 13th and the agenda went out the next week.

Dr. Romero added that items listed on the agenda had to be done with specificity. Ms. Garcia asked Mr. Giron for clarification if he wanted a discussion item, an approval item, or a combination. He said it could be both. A brief discussion ensued after which it was decided to list the item as a discussion item with consideration of action as needed regarding the procedures for the board scholarship.






20. ANNOUNCEMENT OF MEETINGS

Ms. Garcia stated that took them to Item # 20. ANNOUNCEMENT OF MEETINGS. She added that as allowed by the NM Open Meetings Act and the District’s Open Meetings Resolution, on occasion, a quorum of the board members would attend the same function, including those held at school sites, as well as, sports functions, conferences, workshops, and trainings. Board members would refrain from discussing and/or acting on LLS Board issues in those settings. In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act.
In addition, only official meetings were published, and if other meetings were scheduled, they would be announced in accordance with the Open Meetings Act. With that being said, Ms. Garcia announced the following meetings:
• December 1-3, 2022 NMSBA Annual Convention Embassy Suites Hotel
1000 Woodward Place NE Albuquerque, NM 87102
(Quorum in Attendance)

• December 6, 2022 Finance Committee Meeting CO Board Room 3:00 pm
• December 13, 2022 Closed Executive Session CO Board Room 4:00 pm
Limited Personnel Issues; Specifically, Superintendent’s Evaluation
[Pursuant to Section 10-15-1(H) (2) NMSA]

• December 13, 2022 Regular Board Meeting CO Board Room 6:00 pm


Ms. Garcia stated that before she called for a motion to adjourn, she would ask the board members not to leave immediately at the conclusion of the board meeting, as their signatures were needed on some of the documents. Ms. Garcia asked the board members to please bring back any flash drives they had them in their possession.


21. ADJOURNMENT

Ms. Garcia stated that brought them to Item #21. ADJOURNMENT. She then called for a motion to adjourn the meeting.

Mr. Bennett moved, and Mr. Giron seconded, to adjourn the meeting. There being no discussion, Ms. Garcia called for a vote with the following results: Bruce Bennett – yes; Eloy Giron – yes; Bryan C. Smith – yes; P. David Vickers – yes; and Tina Garcia – yes. Motion to adjourn passed: 5-0.

The meeting was adjourned at 9:55 pm.


Approved this 13th day of December 2022.

Tina Garcia, Board President

Bruce Bennett, Board Secretary
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